Facilities Coordinator

Position: Facilities Coordinator Reporting to the Assistant Fleet Manager, the Transport Administrator supports the efficient operation of our fleet by providing administrative, compliance, and coordination support to the Transport Management team. At Lanes Group nothing is more important than the health, safety and well‑being of our people and our customers. It’s a major reason we are the UK’s largest independent specialist infrastructure delivery partner of choice with a turnover in excess of £530 million (EBITDA £45 m), with over 4 000 brilliant people and a country‑wide network of operational locations. STRICTLY NO AGENCIES PLEASE About The Role Due to continued growth and development, we are looking for a Facilities Coordinator to join our Health and Safety Division out of our Slough Head Office, working to deliver real and effective solutions to office maintenance. Health, Safety & Compliance Responsibilities Promote and uphold a culture of health, safety, and environmental responsibility across all facilities activities. Liaise with the Health, Safety & Wellbeing Team to ensure the facilities meet government regulations and environmental, health, and security standards. Conduct regular inspections of racking, pallet trucks, ladders and storage areas to ensure compliance and safety. Ensure the stockroom and storage areas remain clean, tidy and free from hazards. Manage the safe removal and disposal of waste daily, ensuring compliance with environmental and waste management regulations. Enforce all company health and safety policies and train staff on correct procedures and emergency protocols. Report all accidents, incidents and hazards immediately, and avoid unsafe practices at work. Ensure adequate security systems are in place, including alarms, CCTV and access controls. Facilities & Stock Management Manage all stock movements, ensuring accurate tracking and reconciliation of inventory. Maintain records for all inward and outward inventory movements in accordance with company procedures. Process claims for faulty, late or short deliveries as required. Oversee receipt of stock in line with company policies. Update purchase order (PO) systems and process payments once stock is reconciled. Ensure basic facilities such as water, heating and lighting are well maintained and operational. Coordinate cleaning, waste disposal, security, parking and catering services. Inspect buildings and structures to identify required repairs, maintenance or renovations. Manage maintenance schedules and arrange ad hoc repairs as needed. Track and plan both short‑ and long‑term improvements to building upkeep. Liaise with contractors and external partners (e.g. cleaning teams, Segro) to maintain the building and surrounding grounds to a high standard. Assist in managing departmental budgets to ensure cost effectiveness. Serve as the first point of contact for IT‑related issues, ensuring a high rate of quick resolutions. Coordinate with Lanes Group IT and Thames Water IT teams when required to ensure the successful closure of support tickets and the effective management of site upgrades and outages. Contribution to Company Actively suggest improvements that enhance productivity, safety or system efficiency. Communicate with care, professionalism and passion for the company and its brand. Maintain a positive and constructive approach at all times. Support open and transparent communication to help find solutions. Deliver on commitments and support your team in achieving collective goals. Volunteer for projects where appropriate to support the wider success of the company. Be aware of all Lanes Group policies and your responsibilities towards them. Embrace and promote Lanes Group values and culture. Undertake ad‑hoc projects, tasks or duties as and when required or requested by the Senior Leadership Team. About You The ideal candidate will have a keen eye for detail, excellent organisational and communication skills and a commitment to upholding the highest standards of safety and compliance within the context of our operations at Lanes Group. You should have a Person Responsible for Racking Safety Qualification (PRRS) and previous experience in facilities. A full UK driver’s licence is beneficial. Job Details Location: Customer Solutions Centre, Slough Head Office (Slough; Berkshire). Please note this role is in office only. Job Type: Permanent, part‑time (job share). Hours: Monday to Friday 20 hours (start times to be discussed on interview). From April 2026 this role will become a full‑time position working 37.5 hours per week. Salary: £14,443 per annum. Benefits: 24 days holiday pro‑rated (plus bank holidays); health cash plan; onsite parking; onsite restaurant; auto‑enrolment pension scheme; workplace learning. Equal Opportunity Statement At Lanes Group, we are dedicated to fostering a diverse and inclusive workplace where everyone feels valued and empowered. We believe that our differences make us stronger and are committed to providing equal opportunities for all employees. Join us in our commitment to creating a more inclusive and diverse world. Lanes Group is a signatory of the 'Charter for Employer Positive About Mental Health' run by Mindful Employer. #J-18808-Ljbffr