Office Coordinator

Office Coordinator - 3 Month FTC Salary: £30,000 - £32,000

Based in White City

Office-Based Role

A Global Entertainment company, based in White City, are looking for an Office Coordinator for their UK Head Office on a 3 Month FTC. You will be responsible for welcoming visitors, ordering office supplies, supporting the EA to UK TGM with the management of the office and much more. Looking for an experienced Office Coordinator who has excellent organisation skills, calm under pressure and available immediately for a fixed term contract, this position may go permanent.

Key Responsibilities

Build and maintain an effective working relationship with the building management team to ensure all visitors are properly signed in.
Welcome visitors to the office, provide a professional meet-and-greet experience, and escort them to their hosts.
Support meeting-room bookings and ensure all rooms remain clean, tidy, and ready for use.
Monitor the switchboard to ensure it operates efficiently, with all incoming calls answered promptly and to a high standard.
Assist new starters with access passes, office orientation, and introductory tours.
Manage orders for flowers, taxis, couriers, meeting refreshments, kitchen supplies, post-room equipment, stationery, photocopier materials, and any other items required.
Ensure the kitchen is cleared of breakfast items daily and that the self-service area is consistently stocked.
Oversee the post-room, ensuring all incoming and outgoing mail is processed accurately and on time.
Record and code all expenditure accurately, reconciling costs against invoices upon receipt.
Process invoices and ensure purchase orders are raised accurately and within required timeframes.
Liaise with the cleaning team to maintain high standards of cleanliness across all communal areas.
Work closely with the technical and facilities teams to report and resolve any issues related to office equipment.Skills Required

Previous reception/office coordination experience in a corporate environment
Previous experience of working within a reception and/or switchboard environment dealing with incoming customer calls
Excellent written and verbal communication skills
Strong organisation and problem-solving skills
Proficient with Microsoft Packages including Word, Excel and OutlookBenefits

23 days holiday + 8 Bank Holidays
Unlimited cinema tickets for yourself, up to 18 guests per month
Staff movie screenings once a month
Quarterly staff events
Hours of work: 9.00 am-5.30 pm

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK