Executive Personal Assistant

Job Summary We are pleased to offer an exciting 6‑month secondment opportunity for a highly organised and proactive Executive Assistant to join the Trust Admin Department, providing high‑level support to our Executive Directors. Main Duties This secondment will offer the successful candidate a unique opportunity to work at the heart of the organisation, supporting strategic leadership and contributing to the smooth running of executive functions. The role includes: Providing comprehensive diary management and administrative support to Executive Directors Preparing agendas, minutes and documentation for meetings Coordinating communications and ensuring timely responses to internal and external stakeholders Supporting project work and assisting with the delivery of key priorities Maintaining confidentiality and professionalism at all times About You Proven experience in a senior administrative or Executive Assistant role Excellent organisational and communication skills Confident managing competing priorities in a fast‑paced environment Proactive approach, able to work independently and as part of a team Proficient in Microsoft Office and comfortable with digital tools What We Offer A chance to develop your skills and experience in a dynamic, high‑profile setting Supportive team environment Opportunities to contribute to meaningful work at a strategic level About Us The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester, serving a population of 3.2 million across Greater Manchester & Cheshire, with a national specialist reach. We provide radiotherapy, chemotherapy, specialised surgery, and a wide range of support and diagnostic services. We are also an international leader in research, running one of the largest early‑clinical‑trial units in Europe. Details Date posted: 04 December 2025 Pay scheme: Agenda for change Band: Band 5 Salary: £31,049 to £37,796 a year (pro‑rata) Contract: Fixed term Duration: 6 months Working pattern: Full‑time Reference number: 413‑101053‑TA‑DA Job locations: Executive Support – E00429, Manchester, M20 4BX Responsibilities Provide an initial meet‑and‑greet reception service to all visitors to the Trust Administration offices and meeting centre Communicate with staff, patients, public and external agencies Provide comprehensive secretarial support to Executive Directors Coordinate meetings, maintain up‑to‑date diaries, and manage the Condeco electronic booking system Arrange travel/accommodation and ensure trust policy adherence Process correspondence, payments and orders using the e‑procurement system Follow risk management, fire safety and other trust procedures Person Specification Essential Current experience of administrative/secretarial work with advanced keyboard skills Computer‑literate with good working knowledge of Microsoft Office (Excel, PowerPoint, email) Previous NHS experience or similar Knowledge of secretarial techniques to RSA level III or equivalent Excellent command of English grammar and written communication skills Organisational ability to work to tight deadlines and under pressure Ability to work as part of a multidisciplinary team Demonstrates Trust values & behaviours Excellent communication and interpersonal skills Adaptability to evolving work practices and IT applications Able to take initiative and generate ideas Capability to manage a diverse and busy workload Desirable Evidence of additional relevant qualifications (e.g. business administration, IT qualifications) Executive Assistant or personal assistant qualifications to RSA level III or equivalent Disclosure and Barring Service Check This post requires a Disclosure and Barring Service check under the Rehabilitation of Offenders Act (Exceptions Order) 1975. Employer Details Employer name: The Christie NHS FT Address: Executive Support – E00429, Manchester, M20 4BX Website: https://www.christie.nhs.uk/ #J-18808-Ljbffr