Personal Assistant

Purpose of the RoleThe Personal Assistant (PA) provides high-level administrative, strategic, and operational support to the Managing Director and SLT. This role ensures the MD’s time is effectively managed, key business priorities are executed, and communication flows smoothly across all stakeholders. The PA acts as a trusted partner, supporting business planning, internal communications, and coordination of leadership activities.Key ResponsibilitiesPersonal Assistant & AdministrationProvide full executive and administrative assistance to the MD, including diary management, scheduling, and forward planning (daily, weekly, monthly, and annual).Coordinate complex meetings, travel itineraries, accommodation, and logistics.Prepare and manage correspondence, reports, presentations, and briefing materials for internal and external audiences.Oversee meeting logistics including catering, room bookings, and set-up.Anticipate the MD’s needs, managing workload and priorities proactively.Attend meetings and represent the MD where appropriate.Support Board and Senior Leadership meetings, including agenda creation, minute-taking, and action tracking.Handle confidential information with discretion and maintain the highest level of professionalism.Manage MD’s expenses and approvals in a timely manner.Business Planning & PerformanceCoordinate the scheduling, reporting, and tracking of company-wide business plans and monthly performance scorecards.Support the MD in driving strategic initiatives and departmental objectives.Track and manage business planning activities, ensuring alignment across all departments.Maintain and monitor action logs to ensure accountability and progress tracking.Prepare departmental productivity and performance reports (e.g., Procurement).Gather, analyse, and present data and insights to support business decision-making.Leadership & Stakeholder SupportCoordinate all Senior Leadership Team (SLT) meetings, workshops, and strategic sessions.Act as a key liaison between the MD and internal/external stakeholders, ensuring effective communication and timely follow-up.Maintain positive relationships with clients, partners, and internal teams on behalf of the MD.Promote strong communication and collaboration across departments and leadership levels.Internal CommunicationsLead the preparation of monthly company updates, including gathering content and creating presentation slides.Coordinate and produce the internal company newsletter, ensuring consistent, engaging, and informative communication.Support planning and execution of leadership training sessions, team meetings, and company-wide events.Act as a cultural ambassador, promoting the organisation’s values, purpose, and principles.Marketing & Brand SupportSupport basic maintenance and updates of the company website.Manage the production, ordering, and distribution of branded materials, corporate gifts, and promotional items.Projects & Operational SupportAssist with planning and coordination of strategic projects, company events, and key initiatives.Maintain organised and efficient document management and filing systems.Identify opportunities to improve administrative efficiency and implement process improvements.Provide general operational support to the MD and wider leadership team as required.At Bridges we are more than Engineers.We are listed on the Sunday Times Top 100 Places to Work 2024.As a team we shape and support engineering and construction for our clients who in turn touch the daily lives of millions of people across the UK. We have a large diverse team of talented Safe & Happy People, combining their strengths and ambition to bring innovation and evolution which ensures Sustainability for all stakeholders.Across our key sectors – Water, Power, Energy and Aggregates, and supported through our regional office network supported by our manufacturing hub located in the heart of Somerset which forms part of our 60,000ft head office complex – we deliver diverse and interesting projects and programmes throughout UK infrastructure.Our projects range in value from £5k to £15m, taking the role of Principal Contractor and Principal Designer on various schemes, and supporting our valued Tier 1 contractor clients in a subcontractor and off-site manufacturing capacityEssential:Excellent organisational and time management skillsStrong communication and interpersonal skillsProficiency with Microsoft Office SuiteHigh level of professionalism and discretionProactive and solutions-oriented mindsetAttention to detail and commitment to delivering high-quality work.Strong stakeholder management and relationship-building capabilities.Ability to work independently while maintaining close alignment with leadership.Desirable:Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role supporting C-level executives.Experience in business planning, performance reporting, or project coordination preferred.Exposure to internal communications, marketing support, or leadership engagement activities desirable.BENEFITS OF WORKING FOR BRIDGESRoSPA Gold Medal winner, Bridges - is an excellent company to work for and a great place to develop your career. Our goal is to exceed the very highest standards and ensure our people work in a culture of health, safety and well-being.We are currently holders of the Armed Forces Covenant Gold Award, which reinforces our commitment to supporting the armed forces community.We are a family-run business with a friendly and welcoming culture, and we are dedicated to helping our employees learn, develop, and achieve success - along with us and throughout their careers.Bridges also offers an excellent benefits package:Competitive salariesCompany car/car allowanceHealth cash plan with HealthshieldStandard Life Pension Scheme - 5% company contributionLife Assurance SchemeEmployee Discount SchemeBike 2 Work schemeTraining and development opportunitiesEmployee referral scheme - £1,000 if you successfully introduce someoneEmployee recognition schemesEnhanced Maternity and Paternity payWhen you join us, you’ll be part of our exciting journey.Wherever your journey begins with us, through mutual engagement, we’ll make sure you are supported and invested in. We believe in ‘team bridges’ and leadership at all levels with our guiding principles: Safe People, Happy People, Sustainable Business.Come and be part of our teamBridges is an equal-opportunity employer and is committed to ensuring equality and diversity within the workplace #J-18808-Ljbffr