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Project Coordinator
2 weeks ago
Part of Xodus Group, Evolv Energies is at the forefront of major international projects where we bring a unique, integrated perspective and specialist engineering expertise to support offshore developers, investors and the wider construction and installation supply chain through Concept, Pre‑FEED, FEED, Detailed Design, Construction and Installation activities across offshore wind and energy transition. The Project Coordinator will report to the Head of Projects whilst working closely with the Evolv Energies Business Development and Sales Manager, as well as the Proposal and Project Managers. The role will be to manage and deliver the administrative support requirements for the Evolv Energies projects and proposals teams. Primary Roles & Responsibilities Support the administration and coordination of project and proposal requirements as needed Managing invoice processing between projects, finance and clients Administrative set up of proposals and projects including template initiation Coordinating third‑party contractors to provide timesheets, contract renewals Attendance at project meetings and recording of minutes Structuring and filing information in accordance with the project / proposal function requirements Management of different registers required to enable efficient delivery of projects Coordination of travel for project team members Managing and coordinating project events e.g. client‑specific visits or requests Local support for the use of specific tools required for project and proposal delivery – e.g. SharePoint, Word, Excel and other applications Liaison with IT to ensure new starts have the right facilities and equipment Support of the onboarding process for new employees Formatting of documents Preparing weekly reports and presentations as required Ensuring the defined administrative processes are being followed by the teams Identifying development opportunities to improve the efficiency of existing tools and processes and implementing them accordingly Requirements A can‑do attitude and willingness to work with a team at all levels Demonstrable experience in a similar role or able to clearly demonstrate transferable skills Strong organisational and prioritising skills Excellent communication skills, both written and verbal High level of IT proficiency in Microsoft Office applications and collaboration tools e.g. SharePoint Good time‑management skills, being able to prioritise, plan and manage own workload Experience of working in a project‑driven environment and familiarity with budgets & invoicing Knowledge of document control process and systems Benefits We have enhanced parental and shared parental leave pay policies available from day one of employment We offer a market‑competitive salary to ensure that your efforts and inputs are valued We work flexibly at Xodus, meaning how you work your day is flexible with a combination of working in the office and at home We offer a company pension scheme to allow you to save for your future Access to training and development opportunities We have a number of comprehensive health and wellbeing benefits available for you and your family, including private medical insurance, cash plan, employee assistance programme, income protection and life insurance We ensure there is always something fun to look forward to in the social calendar – from summer BBQs and Christmas parties to charitable events or any social idea you suggest – we celebrate everyone's version of fun To apply for this role please complete the application form by attaching your CV and cover letter outlining your experience and what you would bring to the role. The closing date for this role is 7th December 2025. We look forward to receiving your application Seniority level Entry level Employment type Full‑time Job function Administrative Industries Services for Renewable Energy, Oil and Gas, and Business Consulting and Services #J-18808-Ljbffr
