Event Executive

Event Executive emap City Of London, England, United Kingdom Get AI-powered advice on this job and more exclusive features. This range is provided by emap. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Group Talent Recruitment Manager at #emap Continuously growing media organisation with over 500 talented, wonderful people. We own a diverse portfolio of media brands including Nursing Times, Construction News, Local Government Chronicle, New Civil Engineer, and Ground Engineering. Base Location: Fleet Street, City of London/Hybrid (3 days in office) Employment Type: Full time, Permanent Overall Purpose of the Role As an Event Executive you are part of an enthusiastic and busy event operations team running conferences, exhibitions, bespoke business events, award ceremonies, and virtual/hybrid events throughout the year. Your role is key to the successful execution of our events portfolio. You will have operational responsibility from concept to delivery, using creativity and a keen eye for detail to deliver industry-leading physical and virtual events. Your aim is to produce commercially successful events that create quality business engagement for clients, enhancing and strengthening products and brands involved. emap brands rely on high quality events, and close relationships with the industries they operate within. As an Event Executive your role is at the forefront of those relationships, both internally and externally. This is a collaborative role which is both fast‑paced and challenging while also being social. Key Responsibilities Management of P&L/Budgets for individual events with a focus on value for money and maximising contribution to the wider business Providing outstanding customer service to all event stakeholders via written and verbal communication Working with the Event Manager and wider team to ensure projects remain on‑track and schedules/timelines are updated regularly. Delivering high‑quality virtual and hybrid events on‑time and within budget Contributing to the development of our virtual and hybrid event strategy Performing all the administrative tasks associated with events Organising digital and print collateral for the event, working with design agencies where relevant Ensuring all event content is brand‑aligned and meets guidelines Building strong relationships with suppliers including AV teams, venues, entertainers, etc. negotiating to ensure the best value is achieved Proof‑reading content throughout the event process Identifying areas for growth and future opportunities for the brands Analysing year on year performance and leading or participating in event debrief discussions, identifying future trends or improvements Leading internal communication on event targets and numbers, both in terms of delegates and financials Managing and maintaining data in a responsible way in accordance with GDPR and internal data processing procedure Collating customer feedback identifying areas for improvement Building cross‑functional relationships with internal stakeholders to support the success of the event and/or brand Fulfilling sponsorship deliverables with attention to detail to maximise return on investment Responsibility for all on‑site activity including the management of: Registration process including badging Attendee management Table planning for lunches/dinners/roundtable discussions/award ceremonies Skills and Experience Educated to degree level or equivalent, preferred but not essential. Event experience, or participation in an event management work placement. Skills in developing virtual event offerings, including webinars, podcasts, whitepapers. Experience using finance systems or events websites desirable. Intermediate IT skills essential and should include knowledge of Microsoft Office suite of products. Excellent communication skills both in written and verbal with a strong attention to detail. Strong interpersonal, and stakeholder management skills. Knowledge in one of the brand industries/target audiences is desirable (Nursing, Local Government, Construction, Civil Engineering, Geotechnical Engineering) Core Competencies Strategic thinker with excellent planning, and organisational skill. The ability to work well under pressure in a fast‑paced environment while meeting multiple deadlines. Analytical with a good understanding of finance, profit and loss statements and budgets. Able to read and interpret data effectively. Takes a creative approach to everyday challenges. Enthusiasm and willingness to change and innovate processes. Personal Attributes Curious and proactive: willing to try something new and innovate and encourage this in others. Resourceful with the ability to work well autonomously. Passionate for events: creating meaningful experiences for our attendees and long‑lasting sustainable futures for our brands. Environmentally aware: supports emap’s objective of continuing to adapt our events to be more sustainable. Punctual. Calm and professional under pressure. Has a positive and creative mindset. What We Offer Learning & Development At emap, we believe that employee learning and development are the key drivers of our success. To ensure continuous growth and meet the ever‑changing demands of the workplace, we provide an environment that fosters continuous development for our employees. Our employees are encouraged to identify their areas of personal and professional development aligned with our strategic areas, including management development, health, safety & wellbeing, sales, events management, marketing strategy, editorial, and information technology. We have a structured framework designed to help equip our employees with the necessary knowledge, skills, and behaviours to excel in their job roles, contributing to achieving our organizational objectives. To support our employees’ career development, we have designed specialized programs, as well as other stand‑alone role‑specific and generic courses, under the emap academy. Benefits 25 days of annual leave, with the option to buy or sell additional days. Pro‑rata for part‑time employees. One additional day of leave per year‑Celebration Day Health plan Life assurance Private virtual GP access Seasonal flu jabs available at the office Continuous learning & development opportunities In‑house Excellence Awards and other innovation projects Discounted gym memberships Rail season ticket loans Annual Summer & Winter Celebrations Work from home during August Income protection and more Privacy Metropolis Group respects the privacy of every person for whom we have personal data. We comply with data protection legislation such as the Data Protection Act 1998 and the General Data Protection Regulation which regulates the processing of data and ensures that your data is processed fairly and lawfully, is kept secure and only that data necessary for any processing is kept. You can see our privacy policy at www.metropolis.co.uk/privacy. Diversity and Inclusion We are an equal opportunity employer and value diversity and inclusion. All applicants will be considered for employment without attention to race, age, religion or belief, pregnancy and maternity, marriage and civil partnership, sex, sexual orientation, gender identity, national origin, or disability status. How to Apply Please submit your CV and covering letter. Due to the volume of applications, we receive, we are unable to give individual feedback at the application stage, however if you are successfully shortlisted you will be contacted within 10 working days of your application. Location London, England, United Kingdom #J-18808-Ljbffr