Grants Assistant

Museums Galleries Scotland is the National Development Body for the Scottish museums sector. We're here to support more than 440 museums and galleries, whether through strategic investment, advice, advocacy, skills development or other means.

We are looking for a Grants Assistant to support the delivery of MGS's grants programmes and capturing their impact.

The Grants Assistant brings strong administration skills and a keen attention to detail to assist across all elements of the grants process, dealing promptly with enquiries and delivering excellent customer service to grant applicants. They will bring an enjoyment for number work/aptitude for maths and be comfortable working with databases, have strong communication skills and a can-do approach, with collaborative working an essential part of the role.

1. Manage telephone and email enquiries about the grants programme
2. Carry out basic financial checks on grant claims
3. Liaise with applicants around award acceptances and project reports
4. Add new organisations to the grants processing system and keep information up to date, including editing funding website pages
5. Support grants impact analysis and reporting; and draw out examples of best practice for case studies to demonstrate impact
6. Support the promotion of grant programmes to the sector in consultation with colleagues
7. Support the delivery of funding rounds
8. Occasional administrative support for the Accreditation scheme

The above mentioned tasks and responsibilities constitute an overview and not an exhaustive list. Workload and priorities are ultimately determined by the annual MGS Operational Plan.

• Supporting and maintaining processes
• Working with databases
• Strong customer focus and ability to communicate positively with a range of people
• Excellent organisational skills
• Processing, interpreting and presenting/reporting data
• Microsoft Office and other relevant software

• Experience/knowledge of grants administration
• Knowledge of GDPR

MGS has a behavioural competency framework which describes how we expect people to go about their work day-to-day. Staff must demonstrate the following skills areas at an appropriate level:

• Works collaboratively
• Communicating with impact
• Respect, inclusion and integrity
• Effective decision-making
• Sector focus
• Drive for results
• Innovation, agility and building capability

In particular this role requires someone who conveys energy and enthusiasm about their work and takes a proactive approach to collaboration, organises and plans work effectively, readily contributes ideas and willingly adapts working practices to support changes.

All staff are expected to champion and help deliver MGS's commitments to anti-racism and climate.

SPECIAL REQUIREMENTS – Occasional regional travel may be required.

The deadline to apply is Wednesday 16th April at 9am.

Please use our application form, CVs will not be accepted. If our application form makes it difficult for you to apply and demonstrate your skills effectively, we would be happy to accept a video, audio or alternative application format. Please refer to the guidance on alternative application format to ensure your application will cover all the required information. If you would like to discuss an application in an alternative format, please contact us on the email below or call 0131 550 4197.

Please note that interviews for this post are planned to take place online, on Wednesday 7th and Thursday 8th of May. The format of the interview will be a task or presentation which we will send information about in advance (if relevant to the role) and a series of competency-based questions.

Museums Galleries Scotland welcomes applications from all sections of the community and is an equal opportunities employer. We hold Living Wage and Investors in People Gold accreditation and are happy to talk flexible working. We will guarantee an interview to people with disabilities who meet the essential criteria in our person specification.

Please note that details supplied may be held in electronic and paper files for administration purposes only during the recruitment process. We retain recruitment files for six months following the date of interview, after which they are disposed of appropriately. Our privacy policy.

• Hybrid: Edinburgh office at WHALE Arts / Project locations in Edinburgh and Fife, with some work required across Scotland and possibly internationally.
• Closing 29th April 2025