Executive Assistant

Executive Assistant Join to apply for the Executive Assistant role at Experis UK. Job Title: Executive Assistant Location: Basingstoke (onsite 4 days / home working 1 day) Start Date: ASAP Contract: Active security clearance or eligible Seniority level: Executive Employment type: Contract Job function: Administrative Are you a dynamic and highly organized professional, looking to make a significant impact in a large, innovative and growing organization? We are seeking an accomplished and proactive Executive Assistant to join the Chief Executive Office and support the Head of UK and Ireland. This role will report to and work in collaboration with the Chief of Staff to ensure the CEO is effective and successful, enabling them to focus on strategic initiatives while you take care of the details. Your ability to multitask, prioritize, and communicate effectively will be instrumental in ensuring the seamless operation of the CEO. This role seeks an individual with a proven background in managing complex scheduling and day-to-day organization at an executive level, as well as great attention to detail, resourcefulness and the ability to remain calm under pressure. Your role Focus on the priorities and tasks required to support the effective day-to-day running of the CEO Manage the day-to-day diary, using effective triage, prioritisation and time management Delegate responsibilities on approvals where appropriate Initial triage, flags and filing of the inbox Plan travel and meeting logistics Plan customer trips and entertainment schedules Plan meeting preparation time and coordinate meeting materials ahead of time Deputise for the Chief of Staff where required Proactively develop and follow up on action items required of the CEO Handle administrative tasks for the CEO Represent the CEO brand professionally and consistently, both internally and externally Build knowledge and networks with other HQ and Global Office Teams within the organization Manage small projects such as event planning Attend and be involved in key Leadership team meetings and actively ensure follow-up on actions and activities Your Skills Proactive support: Anticipate the needs of the Leadership Team, providing resources, information, and assistance required to drive the company's success. Calendar management: Manage a complex calendar, scheduling meetings, appointments, and travel arrangements while considering priorities and deadlines. Communication: Act as a liaison between executives, employees, and external partners, handling emails, calls, and other correspondence with professionalism and discretion. Travel coordination: Arrange travel logistics, accommodations, and itineraries for executives, optimizing their time and work-life balance. Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality. Your Experience Proven experience as an executive assistant to a CEO or a Senior Executive Excellent organisational, planning and time management skills Exceptional verbal and written communication abilities Ability to prioritise and handle multiple tasks and demands at any given time Proficiency in MS Office Suite Strong problem-solving and decision-making skills A proactive and detail-oriented approach to work High level of professionalism, integrity and discretion Commercial awareness What We Offer A fast-paced, innovative work environment A collaborative and supportive team ethic with a growth mindset The opportunity to work alongside industry leaders Room for growth and career development A company culture that is innovative, empathetic and trusting A opportunity to work flexibly to enable a positive work-life balance. #J-18808-Ljbffr