Document Control Manager

As an international player in construction engineering and mobility services, Egis offers a unique global opportunity, combining consulting, engineering, and infrastructure operations.Our capacity for innovation allows us to respond to the challenges of the climate and digital world, offering solutions and recognised expertise in the transport and mobility, sustainable cities, building, water, environment, and energy sectors.The Egis Group has more than 50 years of experience, presence in 75 countries, and 18,000 employees around the world.Egis Transport Solutions (ETS), a business unit of the Egis Group, bringing together all the necessary expertise for guided urban transport and heavy rail systems. Our business provides a full range of consultancy services from initial project feasibility to delivery, commissioning and close out. We deliver design and resource solutions to our wide range of clients ensuring safe and successful delivery.We are seeking a highly organized and detail-oriented Document Control Manager to join our team. The successful candidate will be responsible for managing and overseeing document control process to ensure that all client documents are accurate, up-to-date, and compliant with industry standards and regulations. They should also understand how to manage and control SharePoint power automate workflows.The successful candidate will play an integral role in the development of our information management services, alongside delivering success for our clients.Job DescriptionAs a Document Control Manager, you will manage client and stakeholders document control activity, implement and control policies & procedures to capture, store, protect, share, distribute and manage project information.Key Responsibilities:Promoting the importance of good document and records management, act as subject matter expert, and support by providing training in document management proceduresActing as the administrator of company/client EDMS environments, including the configuration of templates and data sourcesCreating and deactivating EDMS usersControlling and updating of EDMS permission groupsInteracting directly with project teams to gather, document and implement requirements for EDMS.Develop workflows/rules for engineering applications to suit project processes and business requirements for collaboration and work sharing.Monitoring and maintaining the system performance of EDMS, support and provide fixes on applications.Maintaining technical support documentation.Ensuring that all documentation within assigned project or programme areas is managed by programme staff according to the relevant programmes’ procedures and work instructions.Working with programme and project management teams to achieve and maintain the quality of the document control system using effective and systematic monitoring and training to prevent problems occurring.Performing internal compliance audits in configuration and document management and control preparing regular reports to identify improvements to document control systemWorking with document owners to ensure compliance with standards set to protect and preserve electronic and hard copy records across projects for legal, fiscal, commercial, operational, or historical reasons.Providing administrator services to programme staff associated with controlling, standardising, and managing user requests for the creation of folders, management, and maintenance of access permissions.Guiding and assisting project teams to meet time and quality standards for document management tasks associated with getting documents ready and approved as each project goes through the lifecycle process.Liaise with and distribute project related information with all levels of the project team and potentially external parties.Use client-based document control systems for issuing and receiving documents and transferring these to parent company systems as required.Reviewing and maintaining the accuracy of project data, editing as required to ensure it is up to date/correct.Maintaining confidentiality around sensitive documentation.Undertaking such other duties as the organisation may reasonably require.Who you will work with:External:Clients and other stakeholdersConstruction teamsMulti-disciplinary project teamDesignersInternal:Project teamEgis UK consulting businessHead office functionsQualifications:Proficient in EDMS systems such as ProjectWise, eB, Aconex, ASITE and SharePoint workflows /power automate.Listening and communication skillsAbility to prioritise, manage time well and troubleshoot.Strong interpersonal, communication and customer service skillsComputer literate and well versed in Microsoft office.High level of proactivityHNC/NVQ Information management orHNC/NVQ Administration orDiversity & Inclusion:We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.Seniority levelSeniority levelMid-Senior levelEmployment typeEmployment typeFull-timeJob functionJob functionInformation TechnologyIndustriesCivil Engineering and Rail TransportationReferrals increase your chances of interviewing at Egis in the UK by 2xSign in to set job alerts for “Document Control Manager” roles.London, England, United Kingdom 2 weeks agoLondon, England, United Kingdom 6 months agoLondon, England, United Kingdom 2 months agoLondon Area, United Kingdom £34.30-£43.75 2 hours agoLondon Area, United Kingdom 7 minutes agoTonbridge, England, United Kingdom 1 day agoLondon, England, United Kingdom 4 hours agoLondon, England, United Kingdom 1 day agoDocument Controller (FTC) | International Design Collective | LondonLondon, England, United Kingdom 2 hours agoHounslow, England, United Kingdom 50 minutes agoCity Of London, England, United Kingdom 1 hour agoLondon, England, United Kingdom 9 months agoLondon, England, United Kingdom 3 days agoProject Administrator/Document ControllerLondon, England, United Kingdom 1 month agoGreater London, England, United Kingdom 3 days agoHounslow, England, United Kingdom 1 day agoLondon, England, United Kingdom 2 weeks agoLondon, England, United Kingdom 1 week agoLeeds, England, United Kingdom 1 hour agoCity Of London, England, United Kingdom £32,000.00-£35,000.00 2 days agoLondon, England, United Kingdom 2 weeks agoLondon, England, United Kingdom 2 weeks agoWe’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr