Administrator-VIVO - Accommodation

2 weeks ago

Aldershot, United Kingdom VIVO Defence Services Full time

Administrator-VIVO - Accommodation VIVO Defence Services provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. Job Req ID: 306237Posting Start Date: 28 Nov 2025Location: Aldershot, Hampshire, GB, GU11 2AAContract Type: Full Time, Permanent About The Role As our Administrator, you’ll be central to the team, ensuring that core works are delivered on time and that void inspection tasks are scheduled seamlessly. No two days will be the same, and you’ll work closely with colleagues, service partners, and Defence representatives to keep everything running smoothly. Your responsibilities will include scheduling and allocating monthly void inspection tasks, inputting updates into our systems, handling calls and queries with professionalism, producing reports and maintaining trackers, supporting management and raising purchase orders while managing billing processes. You will report to the Regional Operations Lead while working closely with the wider VIVO Operations and Support teams, Defence Infrastructure Organisation personnel, local customer representatives, service partner operatives and supervisors, and Pinnacle representatives. Collaboration is at the heart of this role, with strong relationships essential to success. What You’ll Need You should have solid administrative experience in a busy environment and be comfortable balancing multiple priorities while meeting tight deadlines. Strong IT skills, particularly in Excel and Word, are essential, and knowledge of Maximo would be an advantage. Great communication skills and a team‑focused approach are key. Experience in construction, property maintenance, or within an MOD environment would be desirable but not essential. We Offer Up to 6% contributory pension scheme 25 Days annual leave plus bank holidays Volunteer leave One paid professional subscription Life Assurance Policy Employee discount and reward schemes Interesting, varied, and enjoyable work A company that recognises your contribution Training opportunities and qualifications within a supportive environment to ensure career progression At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. We will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility, flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. #J-18808-Ljbffr

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