Senior Medical Administrator

1 week ago


Guildford, United Kingdom HwC Ventures Full time

Administration Co‑ordinator Job Overview HOPE is an innovative service for young people aged 11‑18 with mental health difficulties, emotional and behavioural needs. Based at Epsom and working as part of a multi‑agency team, the role provides administrative and financial support for a team of professionals from health, social care and education. HOPE offers a day programme of therapy, education and community work to young people referred through Child and Adolescent Mental Health Service and Children's Services. Key Responsibilities Take and transcribe a wide range of meeting minutes in an accurate and timely manner Receive and process referrals to the relevant clinician and system(s) Provide day‑to‑day supervision and monitoring of workload for Band 2 and 3 administrators Update case notes on the patient record system as required Undertake regular managerial supervision and appraisal of administrators within the team, in conjunction with Band 5, if applicable Monitor annual leave requests and sickness absence for manager, as required Extract data from data warehouses (i.e. DART) Support recruitment process for Band 2 and 3 admin vacancies Type up reports incorporating graphics and tables as required Type all letters dictated or provided by the team Book appointments on the patient record system for clinics and individual consultations Answer telephone calls and relay any messages in a timely manner Create bespoke documents for the team, such as leaflets and other materials Arrange team events, as required Monitor data quality of administrative input Person Specification NVQ Level 4 in Business Admin (Desirable) 4 years’ experience of clerical and administrative work requiring a high degree of accuracy and working in accordance with policies/procedures (Essential) Employer Details Surrey and Borders Partnership NHS Foundation TrustHope Guildford57‑59 Worplesdon RoadGuildfordGU29RS Salary & Benefits £28,860 to £31,671 per year incl 5% Fringe HCAS, pro rata. Contract & Working Pattern Permanent, Part‑time Reference & Location 325‑7352663‑CYPS‑BHope Guildford, 57‑59 Worplesdon Road, Guildford, GU29RS Application Deadline 03 December 2025 Disclosure & Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service check. #J-18808-Ljbffr



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