Project Support Officer

Hull University Teaching Hospitals NHS Trust Project Support Officer The closing date is 28 November 2025 Provides project, operational, technical and administrative support to the Project Office to ensure successful delivery of projects to the timescales identified within the project plans. Develops, maintains and files project documentation in accordance with the department's standards. Maintains a professional working relationship with system suppliers, project and implementation team members and end users, and serves as a point of contact for project enquiries from end users and key stakeholders. May provide training to key project team members required to ensure effective management of Project plans, documentation, reports, and risk and issue logs. Assumes responsibility for specific key work projects/tasks, acting on own initiative to see these through to a timely conclusion. Main duties of the job Co‑ordinate and support the effective taking of minutes and transcription for Project meetings; prepare and distribute agenda and supporting documentation. Build and maintain good working relationships across the Trust. Work under pressure, use own initiative and work from minimal instruction to assist the Directorate's Board Members and Senior Management Team with their workloads. Provide efficient customer service, welcoming visitors and dealing with enquiries in person, by letter, email or telephone. Produce printed documents as required. Manage electronic diary, arranging meetings, conferences, time outs, booking venues, arranging hospitality and organising travel arrangements (e.g., booking trains and hotels). Induct contractors and lead implementation of control systems. Oversee retention and/or destruction of records, both paper and electronic. Perform low level project management duties such as liaising with contractors, carrying out inductions for contractors. Tender works packages in line with the Capital Development Team systems of work. Assist Project Managers in developing and delivering projects on time and to budget. Assist with day‑to‑day project management duties and small‑scale projects, provided the individual has the requisite knowledge. Assist in developing project reports in line with Snr Project Managers' instructions. About us The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients each year and managing a budget of over £1.3 billion. The Partnership consists of two Trusts – Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) – and aims to deliver world‑class hospital and community services for the 1.65 million people it serves. With nearly 20,000 staff across five main hospital sites (Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital for NLAG; Hull Royal Infirmary and Castle Hill Hospital for HUTH), it plays a leading role as a Teaching Hospital alongside the Hull York Medical School. It conducts research in areas such as biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology. By developing a diverse, inclusive, innovative, skilled, and caring workforce, it aims to deliver excellent care to patients and a great future for employees, the Partnership and the community. Job responsibilities For further details regarding this vacancy, please see the attached Job Description and Person Specification. Should a high volume of applications be received, the advert may be closed earlier than stated. Note that this vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa; therefore, HUTH would not be able to issue a Certificate of Sponsorship for this role. Person Specification Microsoft Office Applications Experience of using Microsoft Office Applications Experience of using dedicated software such as Excel and online databases Experience Experience working with key stakeholders Experience working in a fast‑paced environment Knowledge Has the theoretical and practical knowledge required to fulfil job responsibilities Knowledge of NEC and JCT contracts Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and, as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Hull University Teaching Hospitals NHS Trust Address Hull Royal Infirmary & Castle Hill Hospital #J-18808-Ljbffr