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Exhibitions Officer

2 weeks ago

London, United Kingdom The Wallace Collection Full time

**Details**:
**Location**:
London
Category:
Exhibitions

**Salary**:
£26,500 to £28,500 per annum dependent on skills and experience
Contract type:
Contract Permanent
Hours:
Full time
Telephone:
02075639565

**Exhibitions Officer**:

- THE WALLACE COLLECTION
- The Wallace Collection is an internationally outstanding collection which contains unsurpassed masterpieces of paintings, sculpture, furniture, arms and armour and porcelain. Built over the eighteenth and nineteenth centuries by the Marquesses of Hertford and Sir Richard Wallace, it is one of the finest and most celebrated collections in the world.
- So that it could be kept together and enjoyed by generations of visitors, the collection was given to the British Nation in 1897. It was an astonishing bequest and one of the greatest gifts of art works ever to be transferred into public ownership. Today, our job is to maintain, research, and inspire the public to love and understand the Collection.
- OVERALL PURPOSE AND ROLE
- We are looking for a committed and enthusiastic Exhibitions Officer to join our small Exhibitions team which comprises of The Head of Exhibitions and Collection Care and an Exhibitions Manager. Reporting to The Head of Exhibitions and Collection Care, the Exhibitions Officer and will be responsible for the coordination of arrangements for loans-in and content delivery of several major exhibitions concurrently as allocated from the programme.
- RESPONSIBILITIES
- Registration and transport:
- Responsible for maintaining the highest standards of best practice in documentation for loans in to temporary exhibitions meeting The Accreditation Standard and The SPECTRUM Standard are met, in line with The Wallace Collection’s policy and procedure
- Negotiation and administration of all loan correspondence including, loan agreements, corresponding with lenders, visiting curators and collaborating venues
- Following the Wallace Collection’s Due Diligence Policy: conducting provenance research and keeping accurate records of research
- Setting up and maintaining records on the Gallery’s exhibitions management database, or electronic records, in line with the SPECTRUM Standard for documentation
- Liaising with conservators for conservation/framing work
- Conditions and Loan and Loan Agreement negotiation
- Monitoring expenditure and obtaining estimates
- Monitoring environmental and display conditions, ensuring lender conditions of loan are met in line with National Standards and regular reporting
- Drafting procurement tenders or framework agreements for national and international fine art transport
- Working with fine art transport agents to arrange transport and courier schedules for installation and deinstallation
- Coordinate installation/de-installation teams and schedules (Conservators, Art Handlers, Contractors, Designers, Lighting, in house and freelance)
- Oversee preparation of condition reports and condition check in and out
- Making accommodation, travel and per-diem arrangements for lender couriers
- Coordinate and maintain Known Consignor regulations

Design and Interpretation:
- Create scale hangs and layouts for planning purposes
- Coordinate the production of exhibition build, graphics and printed interpretation liaising with external designers and producers
- Coordinate the assembly of content for digital interpretation across various platforms (multimedia, audio, web, app)
- Collate data for various visitor research and evaluation purposes
- Contributing to the Emergency Plan
- Works to the Wallace Collections H&S and CDM regulations
- Proactively stay informed with current policy and emerging disciplines across the sector via Continued Professional Development and networks (MA, UKRG, Collections Management Group, IAL etc)
- Understanding of audiences and visitor experience / experience design

Publications:
- Co-coordinating production of exhibition catalogues; liaising with publishers and curators and authors to assemble text, images and proofs to deadline and proof checking
- Picture research and image purchasing for catalogue entries and comparative illustrations, or arranging new photography, ensuring all reproduction and copyrights
- Ensuring complimentary copies are given to lenders and stakeholders
- Ensure royalties from publishers’ trade sales are tracked and received

Programming and planning:
- Assisting with future exhibition proposals for consideration by the Exhibition Committee
- Creating project briefs and plans and communicating deadlines and key delivery stages across the organization
- Assisting with exhibition project meetings

This job description cannot be considered to be exhaustive and other duties will be determined by circumstances as and when required.