Part Time Office Manager Facilities

1 week ago


Richmond, United Kingdom Copperfield Recruitment Ltd Full time

**Part time Office Manager Facilities - £15 - £18.50 per hour based in Richmond upon Thames.**
This is a fantastic opportunity to join a superb company just 5 minutes walk from Richmond upon Thames train station.
The role is part time 09:00 - 17:30 Tuesday, Wednesday and Thursday.
Main Responsibilities & Tasks
- Serving as the main point of contact for external visitors to office and any stakeholders relating to the office facilities.
- Responsible for maintenance of office equipment (e.g. printers, binding machine).
- Monitor and maintain adequate supplies of stationery and all essential items.
- Sorting and distribute post.
- Book couriers.
- Book meeting rooms in house and set-up video conferencing. Source catering. Ensure meeting rooms are tidy after use.
- Answer office intercom - welcoming visitors and providing refreshments.
- Responsible for maintaining inventory of products kept at head office and loaned out for communication purposes.
- Answer reception phone line - screening telephone calls and transferring/taking messages as appropriate.
- Ad hoc administrative duties for Head Office employees, including photocopying and scanning.
- Manage contracts with Head Office suppliers (e.g. building maintenance, post collection, lift servicing, water coolers etc.)
- Point of contact for Estate Management and Estate Security regarding on-site works, parking etc.
- Provide support/cover to the Executive EA during absence/annual leave.
- Ad hoc support when needed to Executive EA (i.e. printing, expenses, travel bookings, venue/restaurant research, other team member support).
- Organise staff events, e.g. Christmas and Summer lunches.
- Assist with travel arrangements for employees and visitors as requested.
- Manage office management budget.

Copperfield Recruitment Ltd are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.



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