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Project Co-ordinator

3 weeks ago

Aberdeen, United Kingdom Bilfinger Full time

**Project Co-ordinator (Maternity Cover)**

Location: aberdeen

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

**MAIN PURPOSE**:
Working within the project team, or with a group of projects, you will report to the relevant Project Manager. You will be required to support the team in all aspects of project administration including interfacing with other corporate departments.

**MAIN RESPONSIBILITIES**:

- Support project team in all aspects of administration as required
- Collate weekly crew change and send to relevant people on and offshore
- Ensure client required documentation are submitted in a timely fashion
- Ensure vaccination status log is maintained
- Input holiday requests into holiday tracker and sign off for payment
- Raise requisitions for recruitment up manning and holiday cover
- Ensure all personnel to mobilise have completed relevant pre-mob training
- Liaise with the onshore planning team
- Assist with daily timesheets reviews, reporting and approvals as required
- Responsible for recording appraisal progress as per annual appraisal plan
- Collate weekly summaries and cross-check against daily timesheets to ensure accuracy
- Liaise with individuals and payroll on any wage queries that may arise
- Check and approve all training, expenses and wages payments
- Prepare monthly training and competency reports
- Ensure correct job numbers and purchase order numbers are on timesheets to enable them to be invoiced correctly
- Ensure weekly deliverables are sent in from offshore and logged/saved
- Maintain Live Training matrix for all regular personnel and arrange necessary training where gaps are
- Manage offshore personnel competencies and assist with SQA portfolio questions and queries
- Collate information of TLDs: Who requires, who will be collecting & where from and provide this information to Classified Worker Co-ordinator.
- Chase any TLDs that have not been returned.
- Missing TLDs: provide CWC with paperwork to help with dosage estimations.
- In addition to the duties and responsibilities listed, the position holder is required to perform other duties assigned by the Project Manager from time to time
- Quals Forms
- Timesheets and holiday requests
- OPIR - Equivalent
- MERS
- Maintain Material Trackers
- Arrange Monthly / Ad Hoc TLDS
- Support Project Engineer as required and provide cover during absence periods
- Support Project Manager as required
- Any other duties of a reasonable nature
- Arrange Monthly / Ad Hoc TLDS
- Support Project Engineer as required and provide cover during absence periods
- Support Project Manager as required
- Any other duties of a reasonable nature

**Qualifications and Experince**:

- Previous experience in a similar role
- Experience in fast-paced work environment
- Industry knowledge (Desirable)
- Previous experience of SAP
- Problem solver, able to work under pressure and working to a deadline
- Good communication
- Assertive and confident, highly personable
- Self-starter and team player
- Relationship builder

If you wish to speak to a member of the recruitment team, please contact 01224 246246.

General Management | Bilfinger UK Limited | Temporary | White-collar workers | Professional | Operations