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Pa/office Administrator
3 weeks ago
We are an entrepreneurial family business who has become a leader in the construction and waste recycling industries across South Yorkshire. Alongside our primary business, we operate a highly successful, diverse group of smaller companies, across property and land development, property management, short-term lettings and hospitality, distributed across a portfolio of 25 limited companies, and also partnership and sole trader entities.
We are currently looking for an Office Administrator for a full-time, permanent position in our small tight knit team. The job role is fully office based, working from our head office on Kirk Edge Road in High Bradfield, Sheffield.
The role includes your main responsibilities detailed below plus any other ad hoc tasks that may arise;
- Receptionist duties - main responsibility for answering the office telephone, redirecting calls, taking messages, taking card payments and solving queries on the fly
- HR duties involving managing new hire starter forms and contracts, managing holiday requests, and looking after employees details on our online HR portal
- Manage utility bills for a range of commercial and residential properties including checking rates against contract terms, checking costs and requesting credits
- Manage Vodafone account to ensure invoices are correct against contract agreements and previous monthly charges
- Keep daily operations log book up to date on a weekly basis by collating all the information received from various sites into an excel spreadsheet
- Keep Skip and Obstruction Permits up to date with the neccessary council bodies
- Ensure Waste Carrier Certificates and Waste Management Licences are kept up to date
- Ensure vehicle and machine records are up to date including keeping vehicle tax up to date and booking tests as necessary
- General maintenance of office machines e.g. printers etc. to ensure working correctly
- Ordering stationary, books and other equipment as needed, on an adhoc basis
- Scanning, photocopying, filing documents and general office organisation tasks
Please note, this is a small, very busy, family business, you must be able to work independently and show initiative to make your own decisions when prioritising workload to deadlines. Sometimes, you may need to complete tasks to tight deadlines and you should be able to handle these requests calmly.
Very good organisation, strong attention to detail, good IT skills and strong verbal and written communication skills are essential. You should feel confident asking for help as and when required to get the job done. This role would suit an extremely organised person who has experience within the construction industry or similar. You must have good attention to detail and take satisfaction in completing tasks to a high standard.
There are no public transport links nearby so, having your own car is essential
**Job Types**: Full-time, Permanent
**Salary**: £20,000.00-£25,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Employee discount
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Sheffield S6 6LJ: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Office Administrator: 2 years (preferred)
Licence/Certification:
- Driver's Licence and your own form of transport (required)
Work Location: In person
