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Office Administrator

3 weeks ago

SouthendonSea, United Kingdom Practical HR Ltd Full time

**Office Administrator**

We have a new opportunity for an Office Administrator to join our team.

**The Company**

At Practical HR, we provide practical HR solutions to SMEs to help them manage all aspects of their HR (human resources). We provide expert advice when needed and maintain all their HR documents via our unique online system that provides clients with a bespoke HR Portal.

We are a small, dedicated team who have a passion for customer service and helping make HR easier for our clients. We pride ourselves on being innovative and solving problems. We have high standards when delivering service and everyone in the team makes a valuable contribution.

**Is this you?**

We are looking for a general Office Administrator to join our team. To succeed at Practical HR, you will need to be someone who takes pride in their work, is accountable, pro-active, well organised and have excellent administration skills.

You will need to have excellent IT skills, with working knowledge/experience using MS Office (Word, Excel, Outlook, PowerPoint) as you will be using these on a day-to-day basis. The ability to learn new software is also essential.

**The Role**

As our Office Administrator, you will be providing support to colleagues and clients by undertaking duties such as:

- Managing incoming calls and being the first point of contact for calls (and visitors) to the office.
- Proof-reading documents, scanning, filing etc.
- Preparing and formatting documents, particularly using Word, Excel, and PowerPoint.
- Data entry (e.g., adding contacts to our database and timesheets etc).
- Maintaining various excel spreadsheets and following up where required.
- Preparing and co-ordinating order forms and payments for prospective and existing clients.
- Processing monthly timesheets (using Excel).
- Sending communications (e.g., notifications and blogs via mailing system).
- Arranging meetings.
- Undertaking basic administration relating to clients e.g., preparing contracts, requesting references, collating absence information, preparing letters and other documentation.
- Helping maintain and update HR portals for our clients.
- Making outgoing calls to clients or others to follow up or provide information or carry out research.
- Monitoring stationary stock levels within the office and other general office administration responsibilities.

This is a full-time position.
**Full-time** will be Monday - Friday, 9.00am - 5.30pm

The position is based at our office in Great Wakering (SS3 0FF).

**What You Will Get in Return**
- Full training on our in-house software;
- A collaborative working environment;
- Starting salary range £20,000 - £22,000 per annum (depending on experience)
- 28 days holiday (including bank holidays) rising to 33 days with length of service holidays (pro-rata for part-time);
- Enrolment into a healthcare cashback scheme after successful completion of the probationary period;
- An opportunity to add real value and be part of a committed and effective team.

**Salary**: £20,000.00-£22,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Administration: 1 year (required)

Licence/Certification:

- Driving Licence and use of vehicle (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: In person