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Administrator

3 weeks ago

Grays, United Kingdom Puttshack Lakeside Full time

**Administrator**

We are looking for a fun, super-organised Administrator** **that will be a key player on our team. You will be responsible and accountable for administration of the business and reporting to the General Manager of any problems or issues regarding financial reconciliations, maintenance and systems issues.

**Location**:Puttshack Venue

**Pay**:Competitive

**Reports to**:General Manager

**Key Responsibilities**:
OPERATIONS

Facilitate the operation of the venue with passion, integrity and knowledge while promoting the culture and values of Puttshack.
- Ensure that brand and operating standards are met.
- Receive orders.
- Liaise with cleaners and complete the daily check list.
- Order stationary and maintain par stock levels.
- Process and follow up on daily pre-orders.
- Assisting managers with admin tasks.
- Act as the point of contact for the venue on the office phone line.
- Business audits.

HEALTH AND SAFETY
- Complete the daily Health & Safety checklist.
- H&S walk around insuring everything is in operational order and H&S compliant on a weekly basis. Resolving and updating H&S.
- Maintaining up-to-date knowledge of legal responsibilities and ensuring compliance in licensing, data protection, Health and Safety at Work and COSHH.
- Managing documentation on Alert 65 venue compliance and administrating checklists, risk assessments, COSSH, incident reports, tracking of staff training and ensuring all contracts and venue certificates are up to date.

FINANCIALS
- Cash control.
- Assist with cash up accountability and resolve issues with the previous evening reconciliation.
- Sales journal, analysing and resolving the discrepancies from sales on a daily basis.
- Petty cash management, change orders, banking change, managing the safe and ensuring cash takings are all in order on a daily basis.
- Reporting
- Opex tracker management and controllable costs.

MAINTENANCE
- Report and log maintenance issues within the building, liaise with the General Manager on scheduling works.
- Schedule contractors for maintenance works; ensure contractors follow company guidelines and also landlord’s conditions for timing of work to be carried out.

PEOPLE
- Work to create a can-do team culture in the host and throughout the operation.
- Attend and assist the GM with training sessions and team meetings as required.
- Enroll new associates.

**Qualifications and Experience**:

- Guest service or hospitality experience a must
- Administrative experience a benefit.

**Offerings**:

- Free golf & 50% discount on food and drink for up to 5 people.
- Wagestream membership - access 50% of your wages as you work.
- Access to Medicash - Our health Cash back benefits platform. Includes, Dental Cover, gym discount, specialist health consultations, health screening, virtual GP, Employee assistance program, medicash discount perks and much more
- Refer a friend - Up to £500 referral fee* (T&Cs apply)
- Training and Professional development

**About us**: Puttshack is an upscale, tech-infused mini golf experience that appeals to everyone. More than just indoor mini golf, Puttshack leans on its ground-breaking technology to elevate the game, while also serving world-class food and full bar in a cool environment. The Puttshack experience is really all about having fun - and doing something fun - together.

**Our Vision** - To be the universal answer to the question ‘_Where should we get together’_

**Our Mission** - To create lasting memories for people of all generations through a shared, world-class entertainment experience

**Our Values**:

- Bring your ‘A’ game - We strive for excellence in everything we do
- Lead the Way - Our associates (staff) embrace and are inspired by change
- Own the Fun - We revel in our guests’ enjoyment
- Care Deeply - We take great care of our guests, our associates and the communities we call home

INDMANAGE