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Document Controller

3 weeks ago

Newcastle upon Tyne, United Kingdom Metnor Group Full time

**DOCUMENT CONTROLLER**

**Based - Killingworth, Newcastle**

**Hours - Full-Time 37hrs per week**

**Salary - £ DOE**

Norstead specialises in the design and installation of mechanical and electrical services in all types of commercial and industrial sectors. Part of the Metnor Group, we have the experience and financial stability to carry out multiple contracts with a typical individual project value of up to £30 million. We operate nationally with offices in both Newcastle upon Tyne and Maidenhead and have expertise in the retail, healthcare, pharmaceutical and education sectors.

We now require a highly motivated Document Controller to join our team. We value each employee as an individual whilst ensuring we work together to deliver exceptional projects across the UK. Our strong company values help us in achieving our goals.

The Document Controller is responsible for ensuring that all project documents follow the company's standards, are maintained and accurate and are available to all key stakeholders, clients, consultants, sub-contractors and internal project teams who need them.

The focus of the role should be on providing a seamless flow of accurate information to those who may need it, in a timely manner. This would include performing key tasks such as uploading, editing, printing and distributing drawings, specifications and reports etc.

The Document Controller is responsible for the day-to-day administration of the Document Management System (DMS), providing support to users where required.

**Responsibilities and Duties**:

- Assist with the creation of new projects on the Document Management System (DMS)
- Add and remove new companies and users from the Document Management System (DMS) under the instruction of the Project Coordinator
- Assist with the assignment of roles and access rights to all DMS users
- Assist with creating and issuing user guides or assisting documentation to new DMS users
- Assist with the preparation of the project specific Contract Docs checklist template, and ensure it is completed by relevant persons. Upload the selected contract docs to the DMS
- Carry out initial validation check, and where appropriate contact document originator when check has failed
- Check incoming drawing registers and issue sheets for accuracy, and where appropriate contact document originator when inaccuracies are found
- Upload received documents to Document Management System (DMS), and update the associated registers and schedules as required
- Drawings and documents given Status A or Status B are to be printed at full size and send to site (stamped with given status to make site-based project team aware)
- Review company/ department procedures to identify possible improvements and help to implement them, should the changes be approved by the Senior Management Team

**Qualifications/Requirements**:

- Viewpoint experience is desirable but not essential
- Previous experience in a similar role
- Microsoft Office Applications, including Microsoft Word & Excel
- Effective written and verbal communication skills
- Excellent organisational skills & ability to work to tight deadlines
- Ability to work on own initiative

**Job Types**: Full-time, Permanent

**Benefits**:

- Cycle to work scheme
- Life insurance
- On-site parking
Schedule:

- Monday to Friday
**Experience**:

- Administrative & Business Operations Occupations: 1 year (preferred)