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Administrator

2 weeks ago

Bristol, United Kingdom Hays Specialist Recruitment Limited Full time

Administrator - Legal entry level
**Your new company**
You will join one of the largest IP firms in Europe working out of the centrally located Bristol office, Operating a hybrid working pattern of 3 days in the office & 2 from home.
**Your new role**
Purpose: To provide administrative support to the Paralegals in the Advanced Engineering team and the wider Bristol office.
Key Responsibilities / Accountabilities:

- Typing from dictation for nominated Attorneys
- Uploading documents onto EPO online filing system ready to be checked and signed
- Submitting expenses for nominated attorneys
- Arranging regular team meetings for specific clients and sectors, taking minutes for each meeting, prompting for actions to be completed
- Inputting incoming supplier and associate invoices onto cases, sending copies to accounts
- Informing records of relevant information e.g. files transferred from one fee earner to another and abandoned cases
- Helping to organise business trips (Flights, Hotels, and Parking etc.)
- Providing holiday and absence cover within the team where necessary
- Handling incoming and outgoing post for the office
- Maintaining a clean, tidy office environment
- Managing office invoices
- Liaising with suppliers and building management
- Maintaining office stock levels
- Setting up office events and meetings through to completion This is not an exhaustive list of responsibilities, and you may be required to undertake duties outside of this list where necessary to ensure the needs of the business are met

**What you'll need to succeed**
You:

- Confident, quick and accurate
- Excellent organisational and administrative ability with exceptional attention to detail and pride in work product
- Good communication skills and ability to interact with all levels of internal and external contacts
- Ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and being proactive in helping other members of the team
- Good Microsoft package skills particularly Outlook and Word with the ability to learn new systems
- The desire to learn and a willingness to become involved
- Ability to work individually and within a team
- Previous administrative experience is desirable

**What you'll get in return**
This is a full-time position working 35 hours per week, Monday - Friday, 9.00am - 5.00pm. You will need to attend the office a minimum of three days per week. There is some flexibility on which days you attend the office so long as client and business needsare met. You will receive an annual salary of £22,000 with fantastic company benefits.
**What you need to do now**
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.