21831 Business Services Co-ordinator

We are recruiting a Business Services Coordinator to cover one of team members going on maternity leave. You will be part of a team of 6, working in a fun and dynamic environment.

As part of this role you will be responsible for ;
- Working alongside Business Services Team colleagues to provide a consistent cross business service around a range of activities to the whole of MIRA
- Be the nominated Business Services first point of contact for a section of MIRA
- Routing task requests to the correct team, whether that be the Business Services Team, Project Management Office, Sales Front Office, Customer Services, Procurement or other central function
- Identify opportunities for increasing consistency, efficiency and reducing duplication and waste, highlighting them to the Business Services Team leader

Experience

Key general tasks, include but not limited to:

- Provide administrative assistance support to managers and engineers to enable them to efficiently undertake their roles
- Management of diaries, resolving clashes and prioritising appointments
- Arrangement, planning and support for key meetings
- Manage visits and inward visitors in conjunction with the Customer Services Team
- Preparation for key meetings, minute taking and ensuring actionable outcomes are completed on time
- Manage and arrange travel arrangements including management of approvals and document authorisations using the appropriate systems and procedures
- Facility time sheet entries and assistance with labour time sheet entries
- Input and Upkeep of facility records
- Input and Upkeep of competency and training records
- Arrange facility maintenance and service visits in conjunction with the Facilities Maintenance Manager
- Support with data mining and generation of documentation such as presentations and reports
- Support QHSE documentation, record keeping and audit preparation
- Support to Marketing and Customer Services teams for on-site events
- Support local operations process development
- Support facility and workload planning

Specific tasks:

- Specific duties depending on the areas of MIRA you are supporting (which could include such activities as managing specific business systems or operating radio systems, preparing materials for specific meetings)
- Any other reasonable duties as required by MIRA as the role of the team develops

**Skills**:
Essential Skills
- Experience directly working with customers and internal departments with varying levels and different needs/styles.
- Extensive experience in office tools and data base management (such as word, excel, powerpoint and CRM systems)
- Experience providing detailed quality reports and documentation that include numerical data.
- Used to multi-tasking, prioritising and managing time effectively (in a busy working environment), with the ability to meet tight deadlines
- Strong administration background
- Excellent people skills

Preferred Experience
- 5+ years of experience as a business administrator or similar
- Experience of working in a Science and Technology Park environment.
- Experience of interacting with public sector
- Previous experience of working in the automotive or a related technology industry
- Knowledge of MIRA and its business systems

**Qualifications**:
Essential Qualifications
- English and Maths GCSE or equivalent
- Demonstrable numerical proficiency

Preferred Qualifications
- Administrative or clerical qualification
- NVQ Level 3 in Business Administration

Other information
- As this is a maternity cover it will be for up to 12 months
- Inside IR35
- This role is Mon
- Fri based on site working 37.25hrs (Mon
- Thurs 08.51 - 17.15 and Fri 08.51 - 16.15) - no hybrid working is available

Click HERE for further information or to apply