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Executive Assistant

2 weeks ago

Reading, United Kingdom BMI Group Full time

**Empower, Connect, Evolve, **and** Inspire - **these are the values that drive us and make **BMI **a company where you can thrive and grow.

BMI have a fantastic new opportunity for an Executive Assistant (12-month FTC) to join the business.

**This role provides EA support to the Chief Human Resources Officer, Chief Information Officer and Deputy General Counsel.**

You will be working in our modern open plan office, situated in our Reading HQ and this role offers hybrid working.

Normal working hours are 8.30am-5.30pm Monday to Friday and our dress code is business causal

**Role purpose**:
To provide senior administrative support to three senior executives and their senior leadership teams within the BMI Group, which includes but not limited to, diary management, correspondence, matters related to the Executive and their direct reports and other duties as required by the business.

**As an Executive Assistant, your key responsibilities will likely be**:

- Extensive calendar and diary management.
- Organise, coordinate and schedule meetings taking into consideration various time zones and levels of priority for the executive and direct reports.
- Prepare meeting agendas, presentations, perform research for meetings, booking meeting rooms and arranging refreshments accordingly.
- Book complex business travel itineraries, including flights, transportation, and accommodation for the executive and other senior management (direct reports), across time zones.
- Maintain office correspondence, drafting routine electronic correspondence, and maintaining social media presence.
- Communicate with the Senior Leadership team, schedule senior level meetings, and arrange meeting agendas.
- Process expenses and invoices using SAP.
- Organise events, dinners, social events, off-sites and team meetings.
- Maintain an electronic filing system, ensuring processes and software are up to date and in working order.
- Handle on-boarding new staff members, training new employees where necessary.
- Raising PO’s, ensuring invoices are correct and general overview ownership of the process
- Prepare and deliver monthly budget reports for review by the executive.
- Support the Executive Assistant team across functions
- Responsible for adhering to policies, procedures and guidelines established within BMI and completing annual compliance training modules.
- Any other ad-hoc duties as required.

**As an Executive Assistant, your key skills and experience will be**:

- Experience working in a C-Suite office environment in a similar role.
- Experience using Google Suite & Concur is desirable.
- Previous experience in a global, corporate organisation.
- Worked as part of a small team and built solid relationships with a variety of stakeholders across multiple functions.
- Proven track record of high level of administrative support.
- Outstanding communication skills, likes to help out others in a professional and team-focused way.
- Exceptional attention to detail and organisational skills.
- Ability to manage their own time and workload.
- Open-minded to changing priorities with the ability to adapt to change.
- Ability to build strong relationships, always putting the customer first.

**About BMI Group**

BMI Group - Europe’s roofing and waterproofing expert - was formed in 2017 in order to better serve customers expecting roofing and waterproofing expertise from one partner. BMI brings together some of the industry's most trusted brands and is Europe’s largest manufacturer in the combined pitched and flat roofing market, with a significant presence in parts of Asia and Africa. BMI Group’s industrial heritage dates back to 1740 and offers over 200 years of experience and innovation to its clients.

**Package details**

We offer a range of benefits that include a competitive base salary, 25 days annual leave plus BH, private medical insurance (including family), dental & optical discounts. Pension 3% employee and 6% employer contributions, income protection and life insurance, EAP program plus a host of other benefits such as cycle to work scheme, gym discounts and season ticket loans.
- A career with _BMI Group_ is more than just a job. We help you to find work you enjoy, to use your skills, and support you to become the best you can be._
- Working together we can achieve great things. Come and join us._