Divisional Team Assistant
2 weeks ago
**Divisional Team Assistant position
**£35-38k
**Based at Imperial Wharf
**Fully office based
**Working hours - 8am -5pm***
We are working on an incredible opportunity for a Team Assistant to step into a fantastic property developers based in a prestigious location of West London. This is an opportunity for someone who has supported a team before to work in a revered companyand develop their career.
The Chairman's Executive Assistant looks after his Divisional Team comprising of the Chairman, Divisional Finance Director, and Divisional Land & Planning Director. This role requires someone to provide support to the EA where required, as well as providingadministrative support to the Divisional Finance Director.
**KEY RESPONSIBILITIES**
- Diary management and administrative support for the Divisional Finance Director
- General assistance and administrative support for the Plc Finance team
- Full administrative support to the Chairman's Executive Assistant
- Provide full cover in the absence of the Chairman's Executive Assistant
- Liaise with members of staff from across the business and the wider group with regard to meetings and general correspondence on behalf of the EA and the Divisional FD, ensuring deadlines are met and deliverables received
- Keep monthly account of expenses
- General administration including file notes, memos, letters, meeting minutes, etc.
- Document preparation for meetings including photocopying and binding of meeting packs
- Dealing with telephone enquiries and taking messages as and when required
- Invoice management
- Assist with the running of Reception, providing cover when required
- Organise meeting refreshments when required
- Any other duties as required by the Executive Assistant.
**SPECIFIC REQUIREMENTS**
**Technical Skills**
- Accurate typing
- Highly proficient with Word, Outlook, Excel, PowerPoint & SharePoint
**Personal Attributes**
- Reliable with excellent timekeeping.
- Flexible approach.
- A 'can do' attitude with a willingness to get 'stuck in'.
- Versatile approach with different working situations and people, both internal and external.
- Ability to handle confidential and sensitive information.
- Accuracy in written work
- Calm & composed under pressure
- Able to use and act on own initiative
- Personable
Tate is acting as an Employment Business in relation to this vacancy.
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