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Part-time Bookkeeper

3 weeks ago

Marlow, United Kingdom Strawberry Grove Full time

**Job description**
- Part time, 9 hours per week remote working, 6 hours per week in Marlow office.
- Quickbooks experience ESSENTIAL.
- Interviews will be held in person at Marlow office and not via video conference.
An exciting and varied part time opportunity to join our café and on-line businesses based out of Marlow, Buckinghamshire. We are looking for a part time Book Keeper to work with closely with the Directors. The various aspects of the role will include payroll and maintaining our product sales database and ensuring the VAT on the products is correct, quarterly VAT returns as well as monthly management accounting and forecasting. The job will also require you to reconcile the various balance sheet accounts, including monthly stock takes and posting the stock to the general ledger and work with the external accountants accordingly. You will work with our accountants on the year end procedures and with the Directors on strategic planning. The role includes overseeing a small number of simple contracts, for example energy and waste suppliers.

You can work remotely and meet with the Directors bi-weekly to discuss the businesses financial positions and business planning. You will collect invoices and receipts from two cafes in the Marlow area one morning per week and discuss the copmany finances with the cafe managers during these visits.

We are looking for someone with solid Quickbook skills but especially payroll; training can be provided; as well as MS Excel skills, covering the task outlined.

Organisational, oral and written skills are essential.

**SKILLS**
- Organised
- Collegiate
- Adaptable
- Computer, literacy and numeracy skills
- ESSENTIAL Good working knowledge of Quickbooks (QB)
**THE ROLE**
- Collect from cafes and scan and enter bills and file paper copies.
- Download on-line bills and scan and enter and file paper copies.
- Set up recurring bills in QB for leases where there is an annual statement and monthly payments; account for VAT correctly
- Check the daily sales from the till closure reports agree to card machine
- Agree direct debits, eg utility bills, leases of equipment, rent and maintenance in QB.
- Make a weekly payment run in QB and work with directors to make associated bank payments
- Release remittance advices after the bank payments
- Reconcile supplier statement of accounts
- Chase outstanding bills from suppliers
- Keep track of 3x credit card and all associated receipts and create expenses sheet mindful of VAT and scan and enter to QB for each business. File accordingly.
- Keep track of employee expenses and create expenses sheet mindful of VAT and scan and enter to QB for each business. File accordingly.
- Create invoices for special catering jobs and chase for payment and match to invoices
- Check banking review a few times a week and post payments with set up banking rules and ‘match-payments’ and update QB. Any issues raised to the directors.
- Bi-weekly meeting with directors for payments, on-line bills such as Amazon, collecting expenses
- Electricity and water readings and post to utilities portals
- Journal adjustments and monthly management accounts
- Interaction with corporate accountants as and when required.

**Job Type**: Part-time

**Salary**: £11.00-£13.00 per hour

**Job Type**: Part-time

**Salary**: £11.00-£13.00 per hour