Secretary

2 weeks ago

Sheffield, United Kingdom Reed Business Support Full time

I am currently recruiting for a Secretary to work at my client, a leading public sector organisation based in Sheffield. You will be working in the Education and Skills team.

**The duties of a Secretary will be**:

- Maintain and assist with the development of information systems and related procedures.
- Arrange meetings and events.
- Diary management
- Deal with Telephone Enquiries, Messages, Mail and Personal Callers
- Give customers a positive impression of yourself and Sheffield City Council.
- Provide an effective and efficient service to telephone enquirers and personal callers.
- Listen, gather information, and communicate clearly both verbally and in writing with a range of people
- Understand and respond to the needs of customers from diverse backgrounds
- Support and take accurate records of complex meetings and produce accurate records.
- Produce, verify and dispatch information within agreed deadlines
- Input, maintain, locate, and retrieve data using computerised and manual systems.
- Receive, sort, distribute and dispatch mail.

**As the successful secretary you will have the below**:

- Excellent IT skills
- High attention to detail
- Ability to work as part of a team as well as on your own initiative
- Excellent communication skills both verbally and written
- The ability work with sensitive information and an understanding of GDPR
- Experience of minute taking (desirable).

The hours of work are from 8.45am to 5.15pm Monday to Friday (37 per week) and the hourly rate (PAYE) starts at £9.90 and rises to £10.81 after 12 weeks.

**What Reed can offer you as a temporary employee**:

- A dedicated consultant who will act as your key point of contact during and between any bookings
- Secure & online time sheet system which is quick and easy to use
- A self-service portal to access holiday requests/ Payslips/ P45 at your own leisure
- A dedicated payroll team
- Access to free training
- Access to discount club/ healthcare/ reed rewards
- Pension /paid holiday scheme/ maternity benefits
- Contacts for other Reed consultants and divisions
- Opportunities to work with some of the UKs leading employers including local authorities, NHS and local SME's

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