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Strutt & Parker - Administrator (Cirencester)

2 weeks ago

Cirencester, United Kingdom BNP Paribas Real Estate Full time

**The role**
We are looking to employ an Administrator within our Land Management department based in Oxford, supporting the Valuation and Building Surveying teams.

**Key deliverables**
- Provide proactive administrative support to a dynamic, professional team.
- General administrative duties including but not limited to copy/audio typing, filing, telephone enquiries, expense claims, cost recording, etc.
- Undertake preliminary land searches to include environmental, land registry and highways. Store documents and insert as appropriate into report format.
- First stage drafting reports - basic including of details and formulaic information provided by the surveyor.
- Management of task planner and assigning roles where appropriate
- Produce quality documents ensuring a high standard of accuracy and presentation is maintained.
- Make travel arrangements where necessary.
- Assist with calendar management, scheduling meetings to allow for travel time and booking internal meeting rooms.
- Research and book restaurants and send calendar invites to clients.
- Deal with correspondence and compose written replies where requested. Take follow-up action where appropriate, redirecting if necessary.
- Assistance with setting-up new instructions. This could include searches on Land Registry, Historic England and Environment Agency Databases. Along with saving copies of job opening forms.
- Draft and type documentation including letters, schedules reports and JCT contracts of a complex nature.
- Editing & formatting of template documents,
- Receive telephone calls, respond to enquiries where possible or refer enquiries if appropriate.
- Produce invoices, help with the recovery of overdue invoices.
- Complete KYC and on-boarding.
- Maintain and update filing system, sending files to archive.
- Input expenses.
- Support the preparation of new business proposals and pitches, and the production of high-quality pitch documentation.
- Update case studies and BD documents.
- On occasion the ability to take meeting minutes, formatting these into PDF for circulation to the team.

**Person specification**
- Advanced knowledge of MS Office: Word, Excel and Outlook
- Accuracy and attention to detail
- Able to work under own initiative.
- Able to prioritise workload.
- Willingness to learn and embrace change.
- Bright and positive attitude
- **We are proud to offer award-winning benefits to support and reward our employees**:_
- _**Heath & Leisure**:_ _25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work _
- _**Financial**:_Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice _
- Strutt and Parker is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status._
- Strutt and Parker is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status_

**Benefits**:

- Additional leave
- Company events
- Company pension
- Cycle to work scheme
- Gym membership
- Health & wellbeing programme
- Life insurance
- Referral programme
- Sick pay
- Store discount
- Work from home

Supplemental pay types:

- Bonus scheme

Application question(s):

- Do you require sponsorship for employment visa status?
- What is your current salary / salary sought?
- What is your current notice period?

Work Location: Hybrid remote in Cirencester

Reference ID: SP1289