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Executive Assistant
2 weeks ago
Title: Executive Assistant
**Salary**: £34,723 - £37,261 per annum
Location: Sheffield
OVERVIEW:
To be the first point of contact for the Chief Executive, providing a high-level specialist, professional and confidential Executive Assistant support service. The role will support the Chief Executive on their business engagement in a professional manner, The role will maintain the forward plan of corporate obligations, helping to ensure that business priorities are met.
THE ROLE:
Providing a high level, specialist executive support service, including the full co-ordination and effective management of diaries, to prioritise and meet deadlines as well as ensuring relevant papers or briefing notes are prepared in a timely manner.
Acting as the first point of contact, dealing effectively and consistently with enquiries from internal and external stakeholders
Responsibility for the effective management of Chief Executive's inbox, including prioritisation, responding, delegating, or drafting responses on their behalf as necessary.
Ensuring appropriate and efficient co-ordination, communication and collaboration between colleagues and external sources is in place to ensure activity is delivered to a consistently high standard and with the required impact
Providing a professional and confidential secretariat to meetings: preparing agendas and production of accurate and succinct meeting notes that record key discussions and actions. Holding Senior Officers accountable for ensuring follow up actions are completed, demonstrating sensitivity to the confidential content of meetings.
Proactively deal with queries
Maintaining an accurate and efficient electronic and paper filing system and be responsible for records management including archiving whilst improving paperless working by scanning to a central secure location
Responsibility for arranging, sourcing, and booking travel and accommodation both nationally and internationally using the organisation's online travel portal.
Preparing travel itineraries and booking of venues for conferences/events, including the organising of catering and refreshments as necessary.
Producing high quality documentation including letters, reports, graphical documents etc., utilising appropriate Microsoft packages using advanced functionality within MS Teams, Excel, and Word
Maintaining professional and technical knowledge as required including an awareness of developments in relation to live issues and key policies to enable workloads to be prioritised.
Responsibility for the allocation of work to identified admin support to ensure that tasks are completed in a timely manner and to the required standard.
THE CANDIDATE:
Ability to communicate clearly and concisely to deal with difficult and sensitive situations in an appropriate manner.
High standard of oral and written presentation skills
High professional standards with the ability to work on own initiative and perform duties with a high degree of tact and diplomacy
Ability to work methodically, managing a heavy and challenging workload, prioritising work to meet tight deadlines
Ability to produce clear and accurate records of highly confidential and/or contentious information
THE CONSULTANCY:
Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.- Location
- Sheffield- Type
- Permanent- Division
- Office Support- Salary
- £34723 - £37261 per annum- Ref
- JC30323_1676480498
Jen Calvert
