HR Administrator

2 weeks ago

Sutton Coldfield, United Kingdom Culture Recruitment Ltd Full time

OVERALL JOB PURPOSE:
To assist the HR Department in fulfilling The clients objectives for its people - to develop and continually
enhance HR support services to facilitate and develop staff capability, achieve performance excellence,
increase motivation and add real value to the employee experience.

To provide comprehensive and high-level generalist HR Administrative support that will promote and ensure
legislative compliance, best practice, adherence to company policies and procedures and employee
engagement.
To act as an Ambassador of the client at all times, promoting key organisational messages and presenting the
Association, Members, Partners and golf in a positive light.
To carry out administrative support with broad aspects of Generalist HR to include:
**Recruitment**:
comprehensive up to date log throughout.
- Production of offer letters, IR35 assessment information, contracts, service agreements and supporting
information using template documents, monitoring distribution and return, ensuring all returned
documentation has been adequately completed.
- Set up new personnel files and ensure all required information is included.
- Send and respond to requests for employment references.
Engagement & Development:

- Calculate staff annual leave entitlement in accordance with company policy and statutory requirements,
ensure all authorised leave is accurately recorded on ADP (including public holidays throughout the UK and
Ireland and any brought forward/carried forward leave).
- Keep a comprehensive and up to date log of unauthorised absence, passing information to payroll as
required, ensuring absence is reported as per company policy, adequately completed medical notes/selfcertificates are submitted on time, notification of excessive absence is escalated as per company policy.
- Monitor staff working hours for tournament and other selected staff in accordance with the Working Time
Directive and company policy ensuring time sheets are submitted by due dates, working hours are
summarised then analysed and liaise with Line Managers in relation to excessive hours.
- Organising staff training/staff development workshops, assist with identifying training requirements and
courses, logging any training/qualifications to staff records on the HR system.

**Compliance**:

- Assist with aspects of payroll and pensions processing as and when required, ensuring claims/expenses
payments are in accordance with company policies and procedures, calculate holiday pay and ensure relevant
information is logged onto HR systems/records.
- Administer the company childcare voucher scheme to include placing monthly orders, liaison with providers
and staff and monitoring/checking/authorising invoices.
- Regularly audit personnel files in accordance with Company and data protection requirements.
- Health & Safety administration to include: attendance at meetings, taking and distributing minutes; and
ensuring staff workstation assessments are completed and periodically reviewed, escalating any issues to
the HR/Health & Safety Advisor; distribute and collate monthly checks for first aid boxes, fire equipment and
office & welfare checks; order first aid supplies and distribute to Regional locations.
- Ensure driving licence checks are carried out in accordance with company policy, insurance requirements
and legislation to include: obtaining and analysing driver documentation for new employees; carrying out
annual checks for existing employees; completing confirmation of company car claims correspondence for
exiting employees; completion of driver information for annual insurance renewal.
- Assisting with the completion of Proof of Right to Work Assessments.
- Responding to requests for completion of information from the Office for National Statistics.

**General**:

- Note taking in meetings as and when required.
- Provide relief cover for reception staff.
- Order and distribution of uniform to include: updating, collection, distribution and checking of staff order
forms; completion of purchase orders and placement of bulk and individual orders with approved suppliers;
authorising invoices and arranging returns; control of stock and submitting stock level reports for Finance
purposes; assisting with the process for redesign.
- Assist with the general day to day aspects of the HR Department as well as carrying out adhoc projects and
reasonable other duties as may be required from time to time.

**QUALIFICATIONS/EXPERIENCE**:

- Previous experience working in a HR or similar environment
- Experienced high-level administrator
- Minute/note taking
- IT Experience, including Outlook, Word, Excel and PowerPoint or similar
- Previous experience of ADP or other HR systems (desirable)
- Ideally CIPD qualified (or working towards)

**COMPETENCIES**:

- Excellent organisational skills
- Good Problem-solver
- Excellent communicator (verbal and written form)
- Excellent attention to detail
- Ability to work logically/systematically
- Team Worker
- Ability to plan and organise a busy and varied workload
- Flexible approach

**PERSONAL PROFILE**:

- Self-starter who can work on own initiative
- Positive, professional, proactive, 'can do' attitude
- Customer and business focused
- Diplomatic and tactful approach
- Continually develops
- Respectful, polite & trustworthy
- Accepts responsibility for own actions
- Strong interpersonal skills
- Discretion and confidentiality

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