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Pa/secretary

3 weeks ago

Sheffield, United Kingdom Lynx Employment Services Ltd Full time

We are recruiting on behalf of our client who is looking for committed Investment Assistant in the Sheffield area.

**Purpose of Job**
To provide a flexible, confidential, secretarial, clerical and administrative service to an Assistant Service Manager East Family Intervention Service - 14 hours per week.

**Specific Duties and Responsibilities**
To provide direct and confidential secretarial support to the Assistant Service Manager, undertaking word processing and all related secretarial duties.

To provide excellent customer service when dealing with enquires on behalf of the Assistant Service Manager for both internal and external customers being the first point of contact in person and by telephone.

To ensure effective diary maintenance for the Assistant Service Manager, allocating time and commitments appropriately.

To facilitate the timely preparation and dispatch of documents as requested by your manager(s).

To develop, implement and maintain information and filing systems as required.

To ensure timely responses to correspondence as delegated by your manager.

To undertake the extraction, analysis and compilation of data as required.

To organise meetings, visits, travel, hospitality and other appropriate events as required ensuring costs are within best value criteria

To work in association with the other Business Support Team staff, to ensure deadlines are met.

Any other related duties and responsibilities which may arise.

**Key Tasks**
Inbox management
Uploading work onto Liquid logic
Supporting with recording on Liquid logic
Supporting with ensuring outlook diary is up to date with any appointments (to include addresses and details for any visits outside of the office)
Recording meeting minute taking/notetaking

All duties and responsibilities should be carried outs in accordance with agreed policy and procedures, in particular the company's policies on Equal Opportunities and Health and Safety.

**Working Hours & Pattern**
14 hours per week work pattern to be discussed.
Hybrid working to service needs - to be discussed with manager.

**Job Types**: Part-time, Temporary contract
Contract length: 18 months
Part-time hours: 14 per week

**Salary**: £10.90-£13.77 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Sheffield: reliably commute or plan to relocate before starting work (required)

**Experience**:

- PA/Secretarial: 2 years (required)
- Administrative experience: 2 years (required)

Work Location: In person

Reference ID: TS/12.6.23/BL