Project Officer

2 weeks ago

York, United Kingdom STEM Learning Full time

**Project Officer**:
We have some great opportunities for exceptional individuals to join us as Project Officers across several programmes and be part of a world leading organisation supporting STEM education across the UK.

You will be educated to degree level and with substantial relevant project and contract management experience gained within a relevant environment.

Projects may be employer, partner or stakeholder facing and you should be able to demonstrate examples of effective relationship management external to an organisation.

You will contribute to cross-cutting activities ensuring best practice contract and project management within STEM Learning. An appreciation and understanding of STEM education and / or working with the voluntary sector is therefore desirable.

Some UK travel may be required to fulfil the roles.

**The Role**:
The Project Officer will work as part of the National STEM Learning Centre & Network to provide effective project support to the management of resources and activities of work, to ensure:

- the effective management of project, programme and associated contracts - this includes selection, management, quality assurance and driving best value and excellent service delivery of subcontractors
- best practice in project management and delivery
- effective business support services - this includes accountability for compliance, monitoring, performance, quality and internal and external reporting.

**This is a crucial service, ensuring STEM Learning is able to continue to build its reputation for success based on**:

- meeting funders' expectations in terms of the quality of the educational support services it delivers
- proven impact of interventions
- value for money
- good governance
- trust
- a continuous cycle of improvement.

The Project Officer will work with teams across and beyond the organisation to provide best practice project and contract management support. The Project Officer will also contribute to cross-cutting activities which ensure that best practice contract and project management is seamless across STEM Learning.

**Key Results and Accountabilities**:

- Providing high quality project officer support across an agreed portfolio of STEM Learning's projects and activities, working with appropriate colleagues to ensure that activities achieve appropriate targets - particularly in terms of impact, quality, Value for Money and agreed timelines.
- Be responsive and proactive in identifying risks and opportunities, working with colleagues to agree appropriate remedial actions.
- Developing, reviewing and maintaining appropriate project documentation including project plans, risk registers, change control records, expenditure/budget records.
- Holding yourself and others to account to ensure effective achievement of key milestones and deliverables.
- Implementing effective and timely monitoring and reporting to accurately measure progress towards agreed targets and milestones. Analysing and interpreting this data to agree and implement appropriate remedial actions as required.
- Managing relationships with staff across STEM Learning, sub-contractors and partners through effective communications which keep all parties informed and which facilitate the sharing of best practice.
- Ensuring that sub-contracting and partnership arrangements for the programme are appropriate and managed effectively, using best practice procurement and contract management processes.
- Working with internal and external colleagues to ensure accurate and timely reporting of performance against agreed targets, including preparing draft reports in line with contract specifications.
- Writing and contributing in the development of proposals for new work.
- Time management and dealing with competing priorities and pressures - ability to manage own workload, hold yourself and others to account and, communicate clearly and collaborate effectively with colleagues to maximise outcomes.
- Undertaking any other tasks as reasonably required.

**Key Challenges Faced In The Role**:

- Need to work effectively and collaboratively with external stakeholders and partners including regular communication with remote colleagues.
- Balancing priorities and resources to achieve optimum results.
- Managing expectations of internal and external stakeholders.
- Time management and dealing with competing priorities and pressures - ability to manage own workload and also communicate clearly and collaborate effectively with colleagues to maximise outcomes.
- A successful and demonstrable track record in managing contracts and projects in a relevant environment to include end-end scoping, content development and evaluation.
- Experience of working with key project management tools and methodologies, specifically project plans, risk registers, change control records and expenditure/budget records
- Excellent written and oral communication skills, including writing and delivering presentations, experience of writing

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