Project Coordinator – Manchester

Hello, we are inTEC

Our group, spanning the UK and Ireland, consists of over 140 technology and communications experts committed to helping organisations work smarter through technology. We operate across multiple sites, specialising in IT Support, Cloud, Cyber Security, Professional Services, Communications, and Infrastructure, providing a comprehensive and independent technology consultancy service.

We aim to assist organisations in understanding and extracting genuine value from their technology systems and investments. By collaborating with renowned brands across various sectors, as well as numerous independent and state schools, we integrate design, processes, and technology to achieve organisational goals and deliver outstanding client experiences.

Role Profile

inTEC Education is looking for an organised, proactive and detail-focused Project Coordinator to support the effective delivery and governance of projects across the business.

Working closely with the Head of Projects and Project Managers, the Project Coordinator will take ownership of the day-to-day coordination and governance of the project portfolio. A key part of the role will be ensuring that project schedules, trackers, actions, risks and project information remain accurate and up to date.

This is much more than an administrative position. We are looking for someone who is comfortable following up with Project Managers, challenging outstanding actions, maintaining project discipline and ensuring the Head of Projects has clear and reliable information on the status of projects across the portfolio.

• Job Title: Project Coordinator
• Base Location:Manchester (hybrid role)
• inTEC Brand: inTEC Education
• Reports To:Head of Projects
• Employment Type:Full Time
• Annual Leave: 21 days (+ bank holidays) per annum
• Salary: To be discussed
• Conditions: Occasional UK travel / full clean driving licence required.

Key Responsibilities

Project Governance

• Maintain consistent project governance across the project portfolio.
• Ensure projects have appropriate documentation, schedules, trackers and reporting in place.
• Monitor key project milestones, dependencies, risks, issues and actions.
• Ensure project records and documentation are kept accurate and up to date.
• Support consistent project processes from mobilisation through delivery and project close-out.
• Identify gaps in project information or governance and follow these through with the relevant Project Manager.

Project Schedule Management

• Maintain and update project schedules based on regular reviews with Project Managers.
• Arrange regular project check-ins to capture progress, upcoming activities, delays and changes.
• Track key delivery dates and milestones across multiple concurrent projects.
• Highlight overdue activities, programme slippage and upcoming deadlines.
• Ensure schedules reflect the latest agreed delivery position.
• Maintain the central project portfolio tracker and supporting PMO records.
• Collate updates from Project Managers and provide a clear overall view of project progress.
• Maintain RAG statuses and support accurate reporting of project health.
• Produce regular project and portfolio updates for the Head of Projects.
• Highlight projects requiring management attention or intervention.
• Support internal reporting meetings with accurate and current project information.

Actions, Risks & Issues

• Maintain project action, risk and issue logs.
• Track actions through to completion and proactively follow up with owners.
• Escalate overdue or critical actions to the Head of Projects where appropriate.
• Support Project Managers in identifying dependencies and potential delivery risks.
• Ensure decisions and agreed actions from project meetings are properly recorded.

Project Coordination

• Support Project Managers with the coordination of internal teams, suppliers, contractors and other delivery stakeholde