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Administration/ Accounts Assistant
3 weeks ago
Starting from May 2025 (or earlier), this is a Fixed Term position for up to 12 months to cover maternity leave, for a construction services company based in Aberdeen. A handover period will be required with the current Employee to ensure a smooth transition.
An experienced Administrator with Accounts experience would be preferred. You should be a competent user of Microsoft Office, in particular, Word & Excel and have had experience in working on an accounts software system. You will also be responsible for answering and directing calls from customers and suppliers as part of the role which includes reception-based tasks.
Key Responsibilities:
- Checking and processing purchase invoices.
- Issuing PO's.
- Check requisitions against PO's & Invoices.
- Bulk out plumbing POs from order acknowledgements.
- Create New Job numbers on Access accounting system.
- Process Fuel invoices.
- Answering all incoming calls.
- Mange Info mailbox and deal with any queries.
- Saving Tenders / download information into SharePoint.
- Administration and word processing as and when required by the Directors, Estimating Team and Contracts Managers.
- Incoming and outgoing mail.
- Stationery orders.
Skills and Experience:
- Experience in an office environment administration/support role with document processing is essential.
- An understanding of a professional services organisation is advantageous.
A proactive and positive attitude to problem solving and the ability to work independently as well as part of a team. - Excellent organisational skills.
- Strong communication skills – both written and oral.
- Excellent use of Microsoft Word and Excel essential. Knowledge of Outlook and Teams is advantageous.
- Ability to multi-task, work under pressure and adhere to strict time pressures.
- Attention to detail.
Benefits:
- 31 days holiday.
- Competitive salary.
- Death in service cover.
- Company pension.
- Free flu vaccination.
