Team Coordinator

2 weeks ago

Birmingham, Birmingham, United Kingdom HS2 Full time
Job Description

Location - Birmingham

Salary :Base salary: £22,200 -pa to c.£26,100pa depending on skills and experience. In addition, we offer flexible benefits fund of 10% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As a Team Coordinator at HS2 you will provide administrative and secretarial support to Support Services, across all teams within the department.

About the role:
  • Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.
  • Support the Governance team with CAPEX approvals administration tasks in order for the governance framework within L&P to run smoothly.
  • Support the Technical Operations team with administrative tasks relating to DfT and Claimant correspondence.
  • Support other functional teams within Support Services as and when required for core administrative duties, e.g filing of documents.
  • Manage shared inboxes, allocating actions and monitoring progress
  • Make travel arrangements, booking hotels and train tickets for the Support Services wider team
  • Take actions / minutes in meetings as required and produce for review in a timely manner
  • Collate reports / produce presentations as required by the team
  • Arrange meetings for the team, coordinate workshops, book meeting rooms
  • Support the updating of external/public facing documents and internal webpages for Land and Property.
  • Support the L&P Procurement & Contract Management administrative functions where appropriate.
  • Support the organisation of team away days and site visits, ensuring compliance with Health and Safety practices at all times
About You:

Skills:
  • Computer and IT skills - including full use of MS Office suite or equivalent
  • Organisational skills, with the ability to prioritise, allocate and organise appointments and meetings in a logical manner.
  • Analysis and report compilation - including running reports from IT systems and spreadsheets
  • Communication skills, including liaison with team manager, team members and wider organisation
  • Able to complete support and administrative tasks to agreed deadlines with attention to detail.
  • Meeting management skills - prepare appropriate documentation for meetings.
  • Ability to produce clear, understandable and grammatically correct minutes and documents.
  • Flexible problem solving and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols.
Knowledge:
  • Microsoft Office, especially Word, Excel and Teams functionality.
  • Understanding of governance/approval processes
Type of experience:
  • Experience of an administrative role within team setting
  • Experience of providing administrative and secretarial support to directors, senior managers and their teams
  • Experience of minute taking and the preparation of documentation for meetings
  • Experience of managing inboxes and coordinating subsequent actions
The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect.

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert. Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process

Any applications received after the closing date will not be considered.About Us

High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.

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