Bid Coordinator

Role: Bid CoordinatorContract Type: Full-time, PermanentLocation: Sunbury-upon-Thames or London, UK (hybrid working is available, with minimum 3 days on-site and 2 days working from home). 2 days must be based in the Sunbury office. Please check location/the commute before applying,Salary: £30,000 - £35,000 (dependent on experience), plus company benefits and superb progression/training opportunitiesInterview Process: 2 stage (Virtual and Face-to-face)Yorktel-Kinly is a unified global leader in collaboration, systems integration, and managed services. We focus on transforming workspaces, simplifying complexity, and empowering people. Our in-house expertise includes AI-powered room monitoring, 24/7 support, and a unique enterprise service layer, enabling us to operate with even greater agility, efficiency, and precision.With comprehensive capabilities, decades of experience, and expanded delivery teams, we empower global businesses to thrive in the hybrid world, and we are committed to driving a new era of inspiration and opportunity for our people, clients, and partners; one seamless experience at a time.With 27 offices in 11 countries, 1,600 colleagues, 900 specialist accreditations, 40-years' professional experience and 2,500 customers, we are delivering scalable, secure, and sustainable solutions around the world.As our business and client base continues to develop further, we now have a new opportunity for someone looking to support the wider sales organisation, Yorktel-Kinly's bid team, who are responsible for the management, preparation and submission of all RFP (Request for Proposal) submissions for our UK entities.With a focus on growth in our company, working as part of our established Bid team, this opportunity provides a clear pathway for professional development, with the chance to take on increasing responsibility and grow into more senior roles.You'll be working with high-profile clients on a global scale, gaining invaluable experience and exposure that will accelerate your career.With appreciation of the nature of the bid function, the successful candidate shall be underpinned by a can do, growth orientated attitude, and the ability to work flexibly around the demands of the business.Working alongside the wider Bid team the Bid Executive will be paramount to ensuring the timely delivery of bids, against our continuous focus on exceeding our clients expectations, maintaining our competitiveness and setting the standards against which our industry is measured.Key responsibilities:The successful candidate will work towards managing the following responsibilities and tasks:Supporting the Bid Manager in the management of the E2E bid processCreating written content for bid submissions, ensuring clarity, consistency, and alignment with the client's needsEnforcing and developing the bid process efficienciesProducing a bid plan for each tender and ensuring it is adhered to throughout the bid processScheduling crucial meetings and deadlines, e.g. Deal Qualifications, Bid kick offs, Clarification deadlines, Checkpoint calls, Storyboarding sessions, Submission deadlines and Commercial reviewsCoordinating post submission follow ups and capturing bid feedback/outcomes to drive future improvementsMaintaining bid tracker data and ensuring comments, statuses and values are always up-to-date and that changes are communicated effectively to stakeholders weeklyOngoing management and enhancement of bid library content alongside contributing Subject Matter Experts (SMEs)Future Skills Profile:The successful candidate will work towards developing the following skills in the role: Ability to succeed with different personality typesAnalytical thinking and ability to understand complex client requirementsThe ability to tailor responses to client needsAbility to create high-quality documentation and presentationsAbility to manage multiple deadlinesFuture Qualifications:There is the opportunity for the candidate to work towards attaining the following qualification:APMP Foundation (Association of Proposal Management Professionals) certification is a plusSkills and experience:To be successful in this role, the following skills will be essential:Excellent work ethicSelf-motivated with a proactive approach to tasks and improvementExcellent written and verbal communication skills.A desire to understand our business offeringsStrong organisational and time management skillsAbility to work independently and use initiativeDetail OrientatedCreativeExcellent attention to detailA team player with strong interpersonal and collaboration skills.Ability to work under pressureOther: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)Desirable Skills: Adobe InDesignDemonstratable work experience in similar markets/sectorsIf you are selected for interview, and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know, at the point of scheduling.If you do require details of the vacancy or the application process in an alternative format, please either email jobs@kinly.com outlining your requirements; or you can view the vacancy via the Kinly page on Vercida which allows you to customise the content so that you can review in a way that works best for you.Equal Opportunities:Yorktel-Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other 'protected characteristics. We welcome your application.