Projects Administrator

1 week ago

Little Parndon, United Kingdom Eligo Recruitment Ltd Full time

Job Title: Project Administrator
Location: Harlow, Essex (Hybrid working: 3 days office, 2 days home)
Salary: £26,000 per annum
Contract Type: Full-time, Permanent
Reports To: Projects Team Leader

About the Company:

A reputable provider of high-quality security and fire safety solutions based in Harlow, Essex. They specialise in the design, installation, and maintenance of comprehensive safety systems that protect businesses and communities. With a strong reputation for reliability and technical excellence, the company prides itself on delivering exceptional service to a diverse range of clients across the UK. Their team of experts is dedicated to providing innovative solutions that meet the highest industry standards and ensure peace of mind for their customers.

Role Overview:

They are looking for a Project Administrator to join their dynamic Projects team. In this hybrid role, you will work three days in the Harlow office and two days remotely, providing vital support to Project Managers and the Head of Capex. You will ensure the seamless administration of project activities, produce accurate documentation, and communicate proactively with both internal and external stakeholders.

Key Responsibilities:

Serve as the main point of contact for Project Managers, Clients, and Sub-Contractors.
Provide comprehensive administrative support throughout the project life cycle.
Organise and compile job packs for engineering, and arrange appointments with client residents.
Manage project completion processes, including accurate billing and the preparation of O&M Manuals.
Update the progress of individual installation projects using Excel tracking documents.
Handle sales documentation and support new order processing.
Order equipment and schedule labour as directed by Project Managers, ensuring adherence to budgeted costs.
Maintain up-to-date project files in compliance with NSI and BAFE standards for inspections and audits.
Liaise with clients, QS’s, and consultants regarding billing and project variations.
Monitor and update project forecast and actual figures, reporting underperformance to the Head of Projects.
Manage subcontractor invoices against completion of works using their Compleat system.
Accurately maintain records in the CRM system.
Ensure compliance with departmental processes and effective communication at all levels.Key Skills & Attributes:

Strong attention to detail and a common-sense approach to work tasks.
Tenacity in obtaining and verifying required information.
Ability to work autonomously while contributing effectively to the team.
High proficiency in Microsoft Excel and general IT skills.
Strong organisational and communication skills, both verbal and written.Benefits:

Hybrid working arrangement: 3 days in the office and 2 days working from home.
Competitive salary of £26,000 per annum.
Supportive team environment with opportunities for career growth.
A chance to work on exciting projects that make a real difference.
How to Apply: Please send your CV to (url removed)

The company is an equal opportunity employer. They value diversity and are committed to creating an inclusive environment for all employees.

Eligo Recruitment is acting as an Employment Business in relation to this vacancy. Eligo is proud to be an equal opportunity employer dedicated to fostering diversity and creating an inclusive and equitable environment for employees and applicants. We actively celebrate and embrace differences, including but not limited to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran status, and disability. We encourage applications from individuals of all backgrounds and experiences and all will be considered for employment without discrimination. At Eligo Recruitment diversity, equity and inclusion is integral to achieving our mission to ensure every workplace reflects the richness of human diversity

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