Procurement Support

2 days ago

Leicestershire, United Kingdom Optima UK Inc Ltd Full time

Job Role: Purchasing / Procurement Assistant
Location: Leicestershire

Shift: Full time / Permanent - Monday - Thursday: 08:30 - 16:30 / Fri - 08:30 - 13:00pm
Salary: £25k - £28k p/a

The role:

Reporting into the Senior Project Manager, my client is looking for purchasing / procurement assistant to join their existing team.

Job Role Responsibilities:

Assist in raising purchase orders, ensuring accuracy of specifications, pricing, and delivery schedules.
Coordinate with suppliers to manage order confirmations, lead times, and shipment schedules.
Monitor stock levels, ensuring adequate materials are available to meet project timelines.
Process requisitions and assist with sourcing new suppliers for high-end materials in line with client requirements.
Develop and maintain strong relationships with key suppliers, particularly in the luxury materials and manufacturing sectors.
Track and manage the procurement database, ensuring stock levels are sufficient to meet ongoing project demands.
Ensure all procurement documentation is accurate, complete, and filed in accordance with company policies.
Work closely with the design and project management teams to ensure that materials are sourced and delivered in line with project timelines.
Collaborate with internal teams to understand project needs and provide feedback on lead times and material availability.
Provide general administrative support to the procurement department, including scheduling meetings, updating records, and preparing reports.
Monitor and report on procurement spending, ensuring costs are in line with budgets.
Assist in the preparation of reports for senior management on supplier performance, cost savings, and procurement effectiveness.

The Candidate:

2+ years of experience in procurement, purchasing, or a related administrative role, ideally within the retail or shopfitting sectors.
An understanding of high-end materials, fixtures, (e.g., wood, metal, glass, and bespoke manufacturing).
Strong organisational skills with attention to detail.
Proficient in Microsoft Office (particularly Excel) and procurement software.
Excellent communication and negotiation skills.
Ability to manage multiple priorities and work under tight deadlines

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