Executive Assistant
1 week ago
BMC Recruitment Group are currently recruiting for a Personal/Executive Assistant to join our client who are an award-winning group of financial services and technology companies based in Newburn, Newcastle Upon Tyne.
Key Benefits they offer:
* Salary based on experience - £28,000 to £32,000
* Full-time permanent position
* Working Hours - Monday to Friday 8:30am - 5:30pm (1hr Lunch) (Flexible with starting hours)
* Hybrid Working – There will be some hybrid working based on the executive reporting into
* Free on-site parking
* 30 days annual leave, including bank holidays (increases with length of service)
* Company pension contribution (increases with length of service)
* Financial Services Academy – Allowing employees to develop their career within the wealth management sector
* Company/team events throughout the year
Your Duties & Responsibilities include:
Diary and Calendar Management
* Schedule and manage appointments, meetings, and events for the executives
* Coordinate travel arrangements, including flights, accommodation, and transport.
Communication
* Serve as the first point of contact, handling phone calls, emails, and correspondence.
* Draft, edit, and proofread documents and reports on behalf of the executive.
Administrative Support
* Prepare meeting agendas, take minutes, and follow up on action items.
* Ensure that the executive is prepared for meetings with the necessary documents and background information.
Task Coordination
* Work closely with other departments or external parties to coordinate specific projects.
Confidentiality
* Handle sensitive information with discretion and ensure that confidential documents are secured at all times.
Project Management
* Assist with specific projects, ensuring deadlines are met and deliverables are produced to a high standard.
You will need:
Experience and Education
* Minimum of three years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
Skills and Competencies
* Strong organisational and time management skills.
* Excellent written and verbal communication abilities.
* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (Outlook, Google Calendar).
* Ability to prioritise tasks and work efficiently in a fast-paced environment.
Personality and Attributes
* High level of integrity, discretion, and professionalism.
* Strong interpersonal skills and ability to work with a variety of personalities.
* Ability to handle stress and work under pressure.
Additional Qualifications
* Flexibility to work outside regular business hours when necessary.
* Must be detail-oriented and have the ability to multitask effectively
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