Admin Assistant

Admin Assistant/Receptionist
£11.91 per hour plus company benefits
Part time - 8hrs per week

A Top 20 Care Home Group 2024

Wellington Vale is an 80 bedded stunning luxury nursing, residential and dementia care home situated in Waterlooville, Hampshire.

We are looking for an Administration Assistant/Receptionist to work on a part time basis (8hrs per week) on a Tuesday each week, working from 9am-5pm.  Flexibility is needed as you will be required to cover annual leave and ad hoc sickness and this may include some weekend working.  Rotas are planned in advance so you will be given notice of days/weeks to be covered.

The Administration Assistant is the first point of contact at the home. This role requires someone who has a range of skills with good IT experience and attention to detail. In addition to reception duties you will provide additional administration support to the Home Administrator on a daily basis - predominantly HR related administration duties, although you will also need to have a good knowledge of financial aspects of the role, therefore being able to cover in the Administrator's absence. 

Main Responsibilities:

Welcome and greet visitors to the home in a professional and courteous way, ensuring the visitors have signed in and the person’s identity is checked as far as reasonably practical

Answer the telephone and respond to enquiries at reception, redirecting calls to relevant staff and recording messages accordingly

In addition to reception duties provide additional administration support to the home Administrator, predominantly HR related administration duties

Assist with recruitment tasks, sifting CVs, chasing references and verifying ID documents

Organise internal meetings and ensure that any requirements have been actioned

Coordinate the staff meal process as applicable

Respond to any emergency situations as requested by the home

Maintain the general tidiness of the reception area, liaising with the housekeeping team to ensure standards are maintained

Person Specification: 

Excellent customer service skills

IT literacy – competent with the use of systems

Previous telephone experience

Professional telephone manner

Knowledge of general administration

Good communication skills

Neat and well presented

Excellent written and verbal English