Rtc | Project Coordinator

16 hours ago

Swanley, United Kingdom Rtc Full time

Job DescriptionREPORTING TO: Senior Program Manager LOCATION: Sittingbourne, Kent DATE/REF: December 2024 JOB PURPOSE To plan, manage and monitor the inventory and processing of a range of projects for multiple accounts in conjunction with the Project Team and Account Manager.
KEY ACCOUNTABILITIES The main duties and responsibilities of this role are as follows: • To manage and monitor all inventory requirements ensuring that inventory is available for customer call-offs, identifying any issues that would result in shortages and preparing action plans to resolve.
• To prepare batch proposals for sending to the customer for commitment to produce inventory.

• To plan, monitor and manage the production requirements needed for the projects, in-line with the customer confirmed commitment.
• To create production orders on the system and schedule assembly, model shop production as needed for the projects.
• To complete all production launch documents for the RTC Asia Production Management Team.

• To set up Part Numbers, Bills of Materials and all associated sub-entities for Parts in the Company system.
• To assist the estimating team in the preparation of production estimates when required, contacting suppliers to obtain the most cost-effective solutions and communicating the requirements of the given enquiry to the suppliers.
• To prepare monthly inventory reports and monitor age of inventory, invoicing in line with the customer agreements for aged stock.

• To pro-actively monitor progress of orders, identifying issues, changes, developments and potential problems.
• To assist when required with the processing of sales quotes and sales orders through the system.
Including all delivery and export documents.

• Communicate order requirements to the internal teams for timely completion of orders.
• Attend customer meetings with the Account, Program and Project Managers.
• To enter accurate information into the Company databases including excel.

• Liaising with customers, warehouse and suppliers regarding inbound delivery logistics.
• Advise and respond effectively to any customer enquiries or requests.
• In collaboration with the Account, Program and Project Managers, manage customer call offs, including communicating with the customer.

• Supporting the project management, product development, sales and marketing teams as required.
• Support the preparation of the weekly highlight reports and other necessary reports on project / order status as requested by the Account, (Global) Program and Project Managers.
• When required, support customer services with the preparation of the monthly KPI reports for all Sales Orders.

• To assist in the answering of the incoming telephone calls received by the Company.
• Undertake any other duties as assigned by your Line Manager.
SKILLS AND EXPERIENCE • Effective oral and written communication • Organisational skills • Time management • Computer literate with knowledge of Word, Excel and Project software • Business Management software • Eagerness to learn manufacturing and production techniques relevant to the industry.

• Proactive decision maker • Team player, strong interpersonal skills, self-motivated and willing to travel.
• Attention to detail • Self-starter and resourceful PERSON SPECIFICATION Project Coordinator Qualifications Essential • Excellent numeracy and literacy skills Desirable • Level 3 qualification/A Levels or experience to an equivalent level Experience Essential • To have worked in an administrate role for a minimum of 4 years.
• Inventory management.

• To have dealt with inbound and outbound shipments from around the world • To have dealt with export and customs & excise documentation • To have worked with international warehouses Desirable • To have industry experience • To have a knowledge of production techniques Skills / Attributes Essential • Computer literate Microsoft • Attention to detail • Have used an ERP system • Excellent time management and organisation skills with the ability to work with multiple projects whilst assisting others in your team simultaneously, whilst working to tight deadlines • Working without direct supervision and managing own workload • Eagerness to learn manufacturing and production techniques relevant to the industry.
Communication Essential • Be a forward thinker • Experience of dealing with people at all levels • Good verbal and written communication • Problem solver, strategic thinker and planner Additional Essential • Current driving licence.
• Must have the ability and willingness to travel both within the UK and Overseas as and when required.

• Have a valid passport

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