Events Coordinator

Job summary If youre passionate about making a difference and have the creativity, organisational skills, and enthusiasm to coordinate incredible events, wed love to hear from you
Main duties of the job This vital work would not be possible without our dedicated Fundraising Team
Rainbows receives just seven weeks of government funding annually, and it is through the relentless efforts of our fundraisers that were able to remain open for the remaining 45 weeks each year.As part of the expansion of our Fundraising Team, were excited to announce an opportunity for an Events Coordinator to join us
About us Here at Rainbows Childrens Hospice, we provide specialist palliative care and end-of-life support to over 750 babies, children, and young people living with life-limiting and life-threatening conditions.
We also support approximately 3,000 people, including families, siblings, and carers, across the East Midlands.
Simply put, were here to brighten short lives and support families wherever they are.
Job description Job responsibilities Working Hours and Location: This is a full-time role ( hours per week, Monday to Friday) based at our Hospice in Lark Rise, Loughborough.
Occasional evening and weekend work will be required to support events.
Our Benefits include: Free onsite parking at the Hospice, Lark Rise, Loughborough.
Eligibility to join blue light card discount scheme and Company Shop.Bupa healthcare Cashback plan.Life Assurance.
27 days holiday plus bank holidays.
Contributory pension scheme or Salary Sacrifice Pension Scheme Affordable meals at the Hospice, Lark Rise, Loughborough.Free Tea, Coffee and Fruit whilst at the HospiceFree access to Health Assured employee assistance programmeWellbeing support and access to Mental Health First AidersUnofficial benefits: Opportunity to take part in fun events such as Its A Knockout, attend all staff away days, meet special guest visitors to the hospice About the role As our Events Coordinator, you will support the Senior Events Officer to delivering fundraising and awareness-raising events ranging from our Derby Cathedral Abseil, Fire Walk, and Skydive to Golf Days and the Rainbows Open Day.
These events aim to maximize income, participation, and engagement to support Rainbows babies, children, young people, and families.
Key Responsibilities include:Event Organisation: Plan and execute a range of events to meet or exceed income and engagement targets, while carefully managing expenditure to achieve return on investment (ROI) targets.Cross-department and Third-Party Collaboration: Contribute to the delivery of Rainbows-hosted and third-party events, coordinating with suppliers, colleagues, and volunteers to ensure income is maximised, expenses are minimised, and budgets are met.Financial and KPI Management: Maintain accurate financial and key performance indicator (KPI) records for events, supporting the Senior Events Officer in generating detailed reports as required.Supporter Stewardship: Provide multiple engaging supporter experience journeys to event participants to ensure they have all the necessary information and are supported in their fundraising.Marketing and Promotion Support: Assist in promoting events by collaborating with the Marketing, Corporate and Community Fundraising teams to ensure participation targets are achieved.Risk Management: Conduct comprehensive event risk assessments and implement plans to mitigate and manage identified risks, escalating concerns to the Senior Events Officer when necessary.Further responsibilities in the role of Events Coordinator at Rainbows, can be found by downloading the Job Description.
About YouTo be successful in this role, you will need:Experience in planning and organising events.Excellent organisational skills and the ability to manage conflicting priorities to meet objectives.Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint) and using a CRM database.
Strong communication skills, both written and verbal.Exceptional attention to detail and administrative expertise.A valid UK driving license and willingness to travel within the region as needed.Flexibility to work evenings and weekends as required.Further requirements can be found by downloading the Person Specification.
For further information about this role and the responsibilities please contact Claire Hoggan, Senior Events Officer, on To apply for the role please click apply now to complete an online application form.
If you require an alternative method of applying or would like to discuss reasonable adjustments further, please contact the people team at This role is subject to an Enhanced DBS (Disclosure and barring Service Check) and pre-employment checks.
Person Specification Experience Essential Planning and organising events.
Organising and planning own work, identifying conflicting demands and establishing clear priorities to meet agreed objectives.
Full working knowledge of Word, Excel and PowerPoint Excellent communication skills Excellent administrative skills Excellent organisational skills.
Excellent inter-personal skills.
The ability to achieve harmonious and productive working relationships with internal colleagues and external contacts Car Driver-valid UK driving licence A willingness to travel within the area Flexibility to work evenings and weekends as necessary Ability to safely lift, move, and set up equipment for Rainbows events, in accordance with Manual Handling Training and guidelines.
Good understanding of and commitment to equal opportunities Empathy with the aims and strategy of Rainbows and the ability to communicate these to others One Team Working together with fairness and respect.
People Centred Championing inclusivity, compassion and clarity.
Aim High Adapting, learning and sharing our expertise.
Own It Focused, committed and accountable.
Desirable Experience of delivering fundraising events