Executive Assistant To Chief Executive Officer

3 weeks ago

Ledston, United Kingdom Buscojobs UK C2 Full time

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO.
This position requires a combination of administrative expertise, strategic thinking, and strong interpersonal skills to manage a wide range of tasks and projects.
The ideal candidate will act as a trusted partner, ensuring smooth operations and effective communication within the executive office and across the organization.
Key Responsibilities: Administrative Support : Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements; proactively prioritize and coordinate agendas.
Communication Coordination : Serve as the primary point of contact between the CEO and internal or external stakeholders; manage incoming communications, ensuring timely responses or rerouting as necessary.
Meeting Management : Prepare materials and agendas for meetings; take minutes, follow up on action items, and ensure timely completion of tasks arising from discussions.
Project Management : Assist in the management of special projects, including research, data analysis, and preparation of reports and presentations that align with the CEO's priorities and objectives.
Confidentiality Management : Handle sensitive information with discretion, maintaining confidentiality in all interactions and communications related to the CEO's office.
Operational Support : Streamline office processes for efficiency; implement best practices, and suggest improvements to enhance productivity and workflow within the CEO's office.
Relationship Management : Build and maintain positive relationships with key stakeholders, both internally and externally, to foster collaboration and support the CEO's initiatives.
Travel and Logistics Coordination : Organize complex travel itineraries, including accommodations, transportation, and logistics for both domestic and international travel.
Budget Management : Assist in monitoring and managing office budgets, expenses, and financial reporting as needed.
Qualifications: A minimum of 10 years of experience supporting C-suite executives or in a senior administrative role, preferably in a fast-paced, high-growth environment.
Exceptional organizational skills, with a strong ability to multitask and prioritize effectively under pressure.
Excellent written and verbal communication skills, with a talent for articulating information clearly and concisely.
High level of proficiency with office software suites (e.g., Microsoft Office, Google Workspace) and familiarity with project management tools.
Demonstrated ability to exercise sound judgment, maintain professionalism, and uphold confidentiality in all aspects of the role.
Strong problem-solving skills, with a proactive approach to identifying needs and addressing challenges.
Ability to work independently as well as collaboratively within a team environment.
Flexibility and adaptability to changing priorities and the demands of the role.
A positive attitude and a strong commitment to providing exemplary support to the CEO and the executive office.

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