Clinic Manager

About EIT:  The Ellison Institute of Technology (EIT) Oxford's purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity's most challenging problems.  EIT Oxford will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability.  Led by a faculty of world experts, EIT Oxford seeks to solve the world's most challenging problems across four high-risk, high-reward, high-impact humane endeavours: health and medical science; food security and sustainable agriculture; climate change and clean energy; and government innovation in an era of artificial intelligence.  EIT Oxford is investing significant resources in a new world-class research and development facility in the Oxford Science Park.
Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces.
Together, they create the perfect environment for EIT Oxford experts to take ground-breaking ideas from research to broad implementation.
The new facility will further EIT's current partnership with the University of Oxford and become the new home for Ellison Scholars.  EIT Oxford is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity.
We foster an environment where everyone's experience and expertise are valued.
We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity's most enduring challenges.  The EIT Medical Team leads health endeavours through scientific discovery, medical technology innovation, and strategic partnerships.
The team is committed to improving the quality and lowering the cost of healthcare worldwide.
It drives advancements by developing new healthcare infrastructures and forming global partnerships to accelerate medical innovations.
By using state of the art approaches, like generative artificial intelligence, we streamline therapy design, and by leveraging digital cloud infrastructure, the department ensures effective research into lifesaving vaccines, therapeutics, and technologies worldwide.  The team core mission is to deliver the scientific advances, evidence, and frameworks necessary to prioritise medical innovations and solutions that deliver the greatest societal and medical benefits.
It works closely with a range of EIT programmes to shape healthcare products and services that address key health endeavours.
The department is at the forefront of building new healthcare infrastructures, pioneering research projects, and forming strategic partnerships that will enable innovative approaches to tackling urgent global medical challenges.  To achieve these objectives, we:  Build new healthcare infrastructures and form partnerships that enhance the global reach and efficiency of medical solutions.  Conduct cutting-edge research in a multidisciplinary setting to conceptualise and quantify the clinical impact of medical breakthroughs across our core health endeavours.  Collaborate with scientists, clinicians, policymakers, and healthcare providers to develop strategies that promote sustainable improvements in health outcomes for society.  Use state of the art tools, like generative artificial intelligence to drive innovation in therapies and medical understanding.  Leverage digital cloud infrastructure to ensure equitable global distribution of lifesaving vaccines, therapeutics, and technologies.  Make the medical case for businesses and governments to deliver solutions to major health problems.  Shape medical products, services, and healthcare delivery systems to address humanity's greatest health challenges and enable rapid implementation of solutions.  Provide intellectual leadership and recommendations to support decision-makers in establishing new frameworks and targets for success in all medical endeavours.  We are looking to recruit a dynamic and experienced Clinic Manager to oversee the development and management of our private clinic, advanced laboratory settings, and associated facilities.
This role will be responsible for the coordination of setting up all clinic infrastructure, including software, hardware, equipment, SOPs.    Initially, the Clinic Manager will support design reviews of the proposed facility and equipment, then take ownership of developing comprehensive plans, completing license applications and registrations, and ensuring operational times are met.  As the clinic progresses, the Clinic Manager will build and lead the team to ensure the clinic is fully functional and that all relevant procedures and processes are in place to achieve the necessary accreditation  Key Responsibilities:  Clinic Management:  The clinic manager will be the primary contact in hours and out-of-hours and be the operational expert for any audits and external body requirements  Exceptional running of the entire clinical function, which may include deliveries, equipment, clinical waste, cleaning checks, audits, management of teams, management of patients, and management of visitors.  Ensure the clinic is fully compliant through regular internal audit and inspections  Overseeing clinic operations and staff duties   Managing the clinic's budget, billing system, and inventory   Undertake the role of CQC Registered Manager.  Overseeing the purchasing, maintenance, and repair of clinic equipment.  Ensure the clinic diary maximises capacity.  Regularly communicate current clinic status to all key stakeholders as required  Be responsible for housekeeping, tidiness and general cleanliness of all areas in which the post-holder is working.  Compliance Admin:  Complete all necessary documents to apply for necessary permits and license  ie  HTA, CQC.   Ensure the bio lab complies with all regulations related to the healthcare facility including CQC and HTA.  Conduct a comprehensive risk assessment for potential hazards.  Write Procedures for equipment, systems and processes, support users with creation of risk assessments, to allow operation by others, where required.  Reviewing patient records to ensure that all required information is accurate and up to date.  Ensure cost savings without compromise to quality or finish are highlighted to management, including competitive tender on quotations, as required.  Maintain accurate records and compile reports as required.  Participate in the identification and evaluation of long-term strategies and produce detailed equipment specifications and capital proposals when required.  Ensure that safe working methods and practices are adopted by the post-holders and all subordinates or contractors the post-holder is responsible for, at all times and in accordance with EIT policy for the safety of the post-holders and others within the working environment.
To make recommendations for safe working practices.  Keep up-to-date with Legislation, Health and Safety issues and new technological developments within the post-holders field that impact on EIT specifically and the industry generally and where appropriate to assess and recommend their implementation.
To be aware of all clinical fields that impact on the activities of EIT.   Management: Hire, train, and conduct performance evaluations of clinic teams, ensuring the team is aware of and trained in relevant compliance issues.  Managing the team of direct reports including phlebotomists, admin staff, and external 3rd party providers.  Supervise contractors in the clinic and co-ordinate and optimise their utilisation in the most effective way, ensuring the quality of delivery at all times  Participating in regular meetings with staff members to discuss KPIs and prepare reports on clinic performance and submit to line manager on a regular basis  Qualifications & Experience:  Bachelor's degree in healthcare administration, health services administration or a medically related field or equivalent work experience   A CQC registered Clinic manager with strong leadership skills   Proven experience in CQC clinic or healthcare management  Strong knowledge of similar clinic operations, regulations and compliance requirements.    Expertise in pharmacy operations adhering to GxP (GMP, GLP, GDP) practices, knowledge surrounding CQC and HTA applications and expertise surrounding patient-facing sample taking/phlebotomy.    Proficiency in managing budgets, billing, and negotiating with suppliers and vendors.  Knowledge and understanding of the offering around medical devices.  Competency with computer-based healthcare administration systems.  Excellent communication skills, both written and verbal English  Have been responsible for collating data, conducting research for presentation and reports  Strong communication and interpersonal skills, with experience engaging with senior stakeholders and external partners.  Terms of Appointment:  You must have the right to work permanently in the UK with a willingness to travel as necessary.  You will live in, or within easy commuting distance of, Oxford.  During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.  Why work for EIT:  At the Ellison Institute, we believe a collaborative, inclusive team is key to our success.
We are building a supportive environment where creative risks are encouraged, and everyone feels heard.
Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence.
Join us and make an impact  We offer the following salary and benefits:  Salary:   £50K - £60K + bonus   Enhanced holiday pay   Pension   Life Assurance  Income Protection  Private Medical Insurance   Hospital Cash Plan  Therapy Services  Perk Box  Powered by JazzHR