Apprentice Finance Assistant

Job summary We are seeking an Apprentice Finance Assistant to join our established finance team.
This is a fantastic opportunity for someone looking to start their career in finance as they will get experience of working in finance whilst working towards obtaining an apprenticeship and AAT level 3.The successful candidate will have a basic understanding of financial terminology and principles, have a strong interest in finance and have qualifications showing good English and numeracy skills such as English and Maths (grade 4 or above).
They will also be able to demonstrate a good understanding of Microsoft office packages.
Main duties of the job Assist in the day-to-day processing of financial transactions, including accounts payable, accounts receivable and bank reconcilations.Support the finance team in preparing monthly, quarterly and annual financial reports to be presented at executive and board level.Maintain accurate financial records and ensure proper filing of all documentation.Help manage and process purchase ledger invoices, ensuring accurate coding and timely payments.Assist with ensuring financial compliance.Support with the processing of payroll information.Processing of expense claims through the use of our HR systems.Banking reconciliation, ensuring all transactions are recording correctly.Assist with quarterly and or monthly ad hoc claims.Support the finance team with internal communications and general enquiries.Provide suggestions for the Finance Team for continuous improvement based on learning from AAT.
About us GPS Healthcare provides high quality primary care services across Solihull.
Our 6 sites are:Knowle Surgery, 1500 Warwick Road, Knowle B93 9LE Meadowside Family Health Centre, 30 Winchcombe Road, Solihull, B92 8PJ Park Surgery, 278 Stratford Road, Shirley, Solihull, B90 3AF Tanworth Lane Surgery, 198 Tanworth Lane, Shirley, Solihull B90 4DD Village Surgery, Cheswick Way, Cheswick Green, Solihull, B90 4JA Yew Tree Medical Centre, 100 Yew Tree Lane, Solihull B91 2RA Job description Job responsibilities The post holder will support the finance team with day-to-day tasks, including managing financial records, processing transactions, reconciling accounts and producing reports.
This role is an opportunity for an apprentice to develop an understanding of financial systems and key financial processes within the primary care sector.The position provides a structured learning environment towards an AAT qualification and apprenticeship through mentorship, support from the Head of Corporate Services/Accountant and the wider finance team.Main Duties and Responsibilities:Assist in the day-to-day processing of financial transactions, including accounts payable, accounts receivable, and bank reconciliations.Support the finance team in preparing monthly, quarterly, and annual financial reports to be presented at executive and board level.Maintain accurate financial records and ensure proper filing of all documentation.Help manage and process purchase ledger invoices, ensuring accurate coding and timely payments.Assist with budget preparation and monitoring of actual vs. budgeted performance.Assist with ensuring financial compliance.Support with the processing of payroll information.Processing of expense claims through the use of our HR systems.Banking reconciliation, ensuring all transactions are recorded correctly.Assist with sales ledger invoicing in a timely manner.Assist with quarterly and/or monthly NHS claims.Assist with any ad hoc finance/payroll related tasks.Support the finance team with internal communications and general enquiries.Provide suggestions for the Finance Team for continuous improvement based on learning from AAT.Managing informationUse technology and appropriate software as an aid to management in planning, implementation and monitoring of care, presenting and communicating information.Ensuring that patient data is kept confidential at all times and is shared on a need-to-know basis only.Understand responsibility of self and others regarding the Freedom of Information Act.Maintain confidentiality of information, acting within the terms of the Data Protection Act and Caldicott guidance on patient confidentiality at all times.Supervision, Education, Training & DevelopmentUnderstands and demonstrates the characteristics of a role model to members in the team and/or service.Disseminate learning and information gained to other team members in order to share good practice and inform others about current and future developments (, courses and conferences).Assess own learning needs and undertake learning as appropriate.Support and participate in shared learning across the wider organisation.Undertake continual personal and professional development, taking an active part in reviewing and developing the role and responsibilities, and provide evidence of learning activity as required.Adhere to organisational policies and procedures, including confidentiality, safeguarding, lone working, information governance, equality, diversity and inclusion training and health and safety.Health and Safety/Risk ManagementThe post-holder must comply at all times with the Practices Health and Safety policies, in particular by following agreed safe working procedures and reporting incidents using the organisations Incident Reporting System.The post holder will comply with the Data Protection Act (2018) and the Access to Health Records Act (1990).Note:The job holder will be expected to undertake any other duties which are not specifically listed butare within the remit, responsibility and accountability of the job.
Person Specification Experience Essential Not Applicable Desirable Experience working in an NHS/healthcare environment in an administrative capacity.
Experience or knowledge of accounting software ( Sage, Xero, Quickbooks).
Behavioural Attributes Essential Ability to maintain effective working relationships and to promote collaborative practice with all colleagues Has attention to detail, able to work accurately identifying errors quickly and easily Excellent verbal and written communication skills with team members, patients, carers, and other healthcare professionals whilst recognising peoples needs for alternative methods of communication An excellent understanding of data protection and confidentiality issues Works effectively independently and as a member of a team Flexible approach to meet service needs and ensure a stakeholder focused response Self-motivated and proactive Continued commitment to improve skills and ability in new areas of work Able to undertake the demands of the post with reasonable adjustments if required Demonstrate ability to work in a busy environment; ability to deal with both urgent and important tasks and to prioritise effectively whilst also supporting others Excellent time keeping and prioritisation skills Desirable Not Applicable Qualifications Essential Qualifications showing good English and numeracy skills such as GCSE A-C in English and Maths or equivalent Desirable A-levels or equivalent qualifications (preferable in Mathematics, Business, or similar subjects) Knowledge/Skills Essential Microsoft packages specifically Microsoft Excel Strong interest in finance and accounting Basic understanding of financial terminology and principles Desirable Knowledge of how the NHS works, including primary care and PCNs