Asset Management Specialist

2 weeks ago

Birmingham, United Kingdom Eteam Full time

Job Title: Assistant Asset Manager Job Location: London or Birmingham, UK Job Type: Full-time contract, Until 31/03/2025 Initial contract (extension budged depending) Work Model: Hybrid Summary: As Assistant Asset Manager, you will ensure the Client's property portfolio in the South Region is actively and efficiently managed to deliver the Client's Estate Strategy, primarily by:
• Develop, maintain and analyse property data records to support the compilation of occupancy agreements and asset plans and effective decision making.
• Under the direction and supervision of the Asset Manager, assist in the creation of new occupation agreements and varying of existing agreements, by; engagement with Clients and Client managers; instructing the Strategic Property Partner; review of cost estimates; creation of Heads of Terms.
• Provide asset management support for the other members of the Client's South Region Property Team, as agreed by the Asset Manager
• Develop and maintain positive working relationships with stakeholders and business representatives to understand and assist with the development of their requirements, and how these can be best accommodated within the overall aims and objectives of the Client
Key Responsibilities: To assist the Asset Manager in the day to day management of the Client's (South Region) property portfolio through:
• Progressing to completion the negotiation and documentation of new occupation agreements and varying of existing agreements, in conjunction with Clients, Client managers and our external Strategic Property Partners
• Collation and/or creation of building/property lease-plans for use in occupancy agreements
• Creation, reviewing and updating of Critical Action Plans
• Creation of Building Asset Management Plans
• Creation of Property Packs describing the property, tenure, costs, occupancy and summary of strategic plan for the asset
• Creation of marketing materials
• Ensuring documentation is uploaded to the property management platform (MRI Horizon) by the Strategic Property Partner
• Reviewing Horizon for accuracy of data related to occupancy agreements and running, for example, property reports on occupancy, apportionments and costs
• Create and maintain a structured online filing system internal to the Client Property Team with core asset information
• Leading on the asset management of specific key properties within the estate under the supervision of the Asset Manager
• Providing written updates and reports on specific property management matters, such as; the progression of Licence To Alter agreements, new and on-going property management issues
• Review the inspection reports of all Client property inspections undertaken by the Strategic Property Partner, and provide any subsequent advice and recommendations to the Asset Manager
• Ensuring the accurate and timely completion of property data on the Client property database using third party suppliers to support this process as necessary
• Analyse, extract and provide property data, including: rent, rates, service charges, facilities management, measured areas, occupancy agreement critical dates
• Participate in and support the delivery of complex property transactions and multi-departmental moves to deliver the strategic property development solutions to deliver the Client's aims and objectives
• Provide information and answer queries from Client staff and from Departments served by Client regarding the ownership of land and property and property arrangements
• Contribute to the delivery of Client South Region objectives and associated business targets (Contribute to the successful Client scoring)
• Represent the Asset Management component of Client South in agreed meetings on behalf of the Asset Manager
• Undertake administrative tasks such as: taking and distributing minutes and/or notes of meetings, raising Purchase Orders, updating Critical Action Plans and Building Asset Management Plans
• Fully participate in monthly reviews with the Asset Manager and the Client's regular performance development reviews; including personal development process. Undertake training as necessary in line with the development of the post.
Minimum Requirement: • Relevant Public Sector Experience
• Commercial Property Experience (Landlord & Tennant)
• Understanding of Intra Government Occupancy Agreements
• Strong Stakeholder Management & Communication Skills
• Ability to understand and follow a budget
• MRICS Desirable

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