Secretarial Coordinator

Job summary We are looking for a Secretarial Coordinator in Scarborough to work as part of the multidisciplinary team within the radiology department taking a lead role in providing a full and comprehensive PA and secretarial service to designated Consultants and their teams.
They will coordinate and manage the multidisciplinary team meeting data relating to the radiology service.
The post holder must ensure the provision of high quality patient care by efficiently deploying senior & junior medical staff in the Radiology Departments by coordinating the Medical Rota.
This will involve close liaison with junior doctors, consultants and management teams.
They will beavailable as a first point of contact for all day-to-day issues affecting medical staff cover.
The post holder will be the first point of contact for Doctors to inform the directorate that they will be absent from work.
This will involve receiving notification of problems and initiating all necessary actions with the relevant people.
The post holder will actively manage the daily operation and organisation of the Soliton reporting worklists.
Taking proactive action to manage reporting wait times, expedite urgent results and report urgent findings to referrers by telephone.
Main duties of the job The post holder will be responsible for the co-ordination of senior & junior medical staff across Radiology.
Specifically, the post holder will compile and disseminate rotas for the medical staff and act as a single point of contact for doctors for this purpose.
Liaise on any sensitive issues, such as sickness absence, compassionate leave or other sensitive information that the post holder has been made aware of.
This should be done in a timely manner with the Management Team.
Administer the booking for conferencing facilities Managing availability of duty radiologist to provide an acute service for trauma patients in the emergency department.
Manage the workflow for outsourcing of radiology reports to our contracted reporting companies, ensuring a robust process to ensure all records are sent, reported and updated on CPD and soliton, to maintain reporting turn around times To ensure that all cases have the appropriate detailed information available for multidisciplinary team meetings.
Management and interrogation of the Soliton computer system to create and provide reports Utilising Soliton reports to be in control of the monitoring of the daily reporting worklists.
Facilitate, plan and organise meetings coordinating staff groups managing invites and facilities.
About us Our benefits We offer a range of benefits to support our staff including: Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (depending on NHS Trust service) A generous relocation package of up to 30% of salary (capped at £18k) for hard to fill positions where relocation would be an expectation to undertake the role fully.
If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
A variety of different types of paid and unpaid leave covering emergency and planned leave Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunities Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description Job responsibilities A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early.
You are advised to submit your application at the earliest opportunity.
Working for the Trust Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities.
We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds.
If there is anything we can do to make our application process more accessible to you, please contact: .
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment.
It may not be suitable for every role, but we will try and be supportive where we can.
We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers.
This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person Specification Qualifications Essential Good standard of education (5 GCSE's or equivalent including English and Maths at grade C or above) RSA 3 typing or equivalent experience Diploma/NVQ level 4 or equivalent qualification or experience in administration Experience Essential Proven experieince in the use of patient administration systems or other customer information systems Understanding of medical terminology through experience Logical reasoning and data analysis skills Ability to interpret and apply guidelines under pressure and meet tight guidelines Proven experience in using IT to extract data Understanding the significance of confidentiality and data protection act Desirable NHS experience Knowledge and understanding of national guidelines and targets for radiology and cancer detection Cancer specific radiology medical terminology Knowledge of PACS (picture archiving computer systems) Aptitude & Personal Qualities Essential Attention to detail and accuracy Reliable, flexible and adaptable Ability to use initiative Ability to stay calm and focused Creative and innovative Flexible approach to hours of work Skills Essential Excellent keyboard skills with evidence of proficiency in Microsoft Word, Excel, PowerPoint and Outlook Demonstratable skills in organising, managing and prioritising own workload Excellent communication and interpersonal skills, both written and verbal Time management skills & ability to work within deadlines Analytical and problem solving ability Ability to manage multiple tasks, plan and prioritise a busy workload Attention to detail and accuracy