Senior Administrator

1 week ago

Ipswich, United Kingdom Lincolnshire Community Health Service Nhs Trust Full time

Job summary Do you have exceptional organisational, communication and administrative skills?
Do you enjoy working closely with a small team of people and helping to get the best out of people?
Are you looking to take on more responsibility?
If so, then our senior administrator role may be just what you're looking for.We are looking for a senior administrator to join our Gainsborough admin team.
The main base will be John Coupland Hospital.The senior administrator role involves planning staff and room allocation, resolving rota issues, training new staff, supervising the work of the admin assistants, assisting in the recruitment of new staff and ensuring orders are placed and authorised.
You will work alongside the other PAS Senior Administrators across the county and report directly to the Team Lead for this area, supporting them in ensuring the team works reliably, responsively and in a caring way.
This post will commence from April 2025 Main duties of the job We are a dynamic team committed to delivering the highest standard of administrative service which you will support by providing day to day effective and efficient supervision: Supervise a team of administrators and take operational responsibility for the allocation of their work and shifts, ensuring sufficient appropriately trained staff for requirements.
Resolve daily rota issues, working with colleagues in other areas to ensure cross-county community nursing cover if necessary.
Train new staff to the required level of skill, raising any identified issues with the team lead.
Supervise the work of admin assistants and support them with the more difficult jobs/situations.
Cover the admin assistant role if short-staffed.
Ensure orders are placed appropriately, GRN'd and authorised.
Organise team meetings and ensure they are accurately recorded.
Assist with recruitment (shortlisting and interviewing).
Support the team lead in the achievement of KPIs, audits etc.
About us The role will involve working at John Coupland Hospital and on occasion covering other sites during absence where cover is needed, remotely and in person.
You will need to be prepared to visit each of the sites to meet the needs of the business and service delivery.Our team is experienced, friendly and enthusiastic about their work and we want a senior administrator who enhances the passion and attention to detail embedded in the team, whilst ensuring the service is caring, responsive and reliable.The Trust is committed to supporting staff by offering an extensive health and wellbeing package as well as many staff network groups.We are a values-based employer and firmly believe that employing the right person to join our team is paramount and once in the team, we can foster and nurture your skills and knowledge through a range of peer support, shadowing/training opportunities.
Job description Job responsibilities Please see the attached job description and person specification for further information regarding specific details for the job and the main responsibilities.
Person Specification Qualifications Essential A' Level/NVQ Level 3 in Business Administration or equivalent experience Evidence of relevant and continuing professional development (CPD) RSA 2/3 typing qualification or equivalent Accurate minute taking skills Desirable European Computer Driving Licence, Computer Literacy and Information Technology (ECDL or CLAIT) or equivalent Experience Essential Experience of working in a busy administrative environment, delivering a full range of administrative procedures Management of records and information in an office environment Previous experience of supervising staff in an effective way Previous experience of working in a customer-focused environment Knowledge and proficiency in use of relevant software packages including Excel, Word and Outlook Desirable Previous experience of working in the NHS Knowledge of confidentiality and data protection Knowledge and experience of SystmOne

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