Personal Assistant

1 week ago

Watford, United Kingdom Skanska Full time

Description And RequirementsSkanska, one of the world’s leading project development and construction groups, is aninclusive and responsible business that is helping to build a better society.We are looking for a Personal Assistant to join our Building Services team in our Head Office in Leavesden/Moorgate.Working as a Personal Assistant you will directly support and act as the administrative point of contact for Building Services leadership team members to ensure effective leadership support as well as acting as the key contact for IT and archiving requests for the Operating Unit.What you'll do:Provide comprehensive and high quality diary support for the respective Leadership Team members (SMT level). This will include: Being responsible for incoming mail and email, reading, prioritising, responding and escalating as required within appropriate timelines. Co-ordinating, reviewing and maintaining calendars to ensure that all meetings, appointments and tasks are effectively scheduled and prioritised ensuring a clear and easy to read calendar for the LT team member(s) that you support.Managing and administering the scheduling of weekly, monthly, quarterly meetings. Attending team meetings, taking notes and liaising with your respective LT member to ensure that action /follow up items have been addressed ahead of each meeting and that documentation and information is prepared in advance.Draft and prepare correspondence, Powerpoint presentations as required.Ensuring preparation of documentation, presentations and agendas etc. for internal and external meetings are actioned in advance to ensure smooth running of meetings.What you'll bring to the role:. Experience as a Personal Assistant/Senior Administrator reporting directly to senior managementAdvanced Microsoft Office, Sharepoint and OneNote skills Proven organisational experienceExceptional stakeholder skills – must be able to deal with people at all levelsExcellent communications written and verbalAbility to priorities, organise and multi task.Equal opportunitiesWe thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic – we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska.Flexible workingWe welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.Reasonable adjustments We would like you to perform at your best at every stage of our recruitment process. Please contact us using recruitment@skanska.co.uk or call 0330 105 2000 – Option 5 & 1, if you require any adjustments that would support you throughout your application.More Information About The RolePlease note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us: recruitment@skanska.co.ukClosing dateThe closing date for this vacancy may be subject to change any time at the sole discretion of the business.We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.

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