Office Manager

1 week ago

Sheffield, United Kingdom Rise at Seven | Search-First Creative Agency Full time
Job Description

We’re seeking a proactive Office Manager to take the lead on running our agencies day to day. You’ll be the glue that holds our daily business operations together, ensuring the smooth running of the offices while fostering a positive, inclusive environment for our team. This is an exciting opportunity to manage everything from team onboarding and cultural initiatives to making sure we have all our health and safety checks in place You will be the person that makes sure we keep operating at a high level.


WHAT A DAY COULD LOOK LIKE:

A typical day as Office Manager at Rise might start with ensuring the office is ready to go—checking supplies, coordinating with building management on any ongoing maintenance, and making sure everything is set for a productive day. Next, you might onboard a new team member, sending out welcome materials, arranging equipment, and walking them through an introduction to the agency’s culture and systems.


Later in the morning, you could be managing diary bookings for key meetings, ensuring sessions like appraisals or team check-ins are scheduled smoothly. The afternoon might involve liaising with the Ops team on an employee query or updating health and safety documentation to keep the agency compliant. Before wrapping up, you’ll review the budget for office expenses, update Spendesk, and make sure all tasks for the day are ticked off. It’s a varied, fast-paced role that keeps the agency running smoothly and its people supported.


If this sounds like you, read on.


SKILLS, EXPERIENCE & CHARACTER

Skills

  • Strong organisational and time-management skills, with an ability to handle competing priorities.
  • Excellent written and verbal communication, adept at working with people at all levels.
  • Proficiency in tools like Google Workspace, and budgeting platforms.


Experience

  • Prior experience in office management or an administrative role, ideally in a fast-paced agency environment.
  • Proven ability to juggle multiple responsibilities while maintaining attention to detail.
  • Experience coordinating operational needs and managing budgets.


Character

  • A natural people person with a proactive, problem-solving mindset.
  • Enthusiastic about fostering a positive, inclusive workplace culture.
  • Calm under pressure, capable of handling fast-moving situations with professionalism.
  • Passionate about making the office a welcoming and efficient space for everyone.


RESPONSIBILITIES:

Office Operations & Maintenance

  • Oversee all office facilities, including health and safety compliance, fire management, door access checks, and legionnaires testing.
  • Coordinate with building management for maintenance and logistics.
  • Manage cleaner schedules and ensure office supplies (snacks, equipment, etc.) are stocked.
  • Handle office equipment distribution and deliveries.


Team Support & Onboarding

  • Lead new starter onboarding by coordinating welcome communications, equipment setup, and team introduction meetings.
  • Schedule twice-yearly appraisals and host introductory office culture calls.
  • Manage employee offboarding, including deactivating access, collecting equipment, and organising leaver gifts.


HR & Hiring Support

  • Assist in candidate communication during the hiring process, including interview scheduling and feedback.
  • Post job advertisements on platforms like LinkedIn and manage applicant tracking.
  • Partner with outsourced HR representatives and Ops on more complex HR cases.


People Development

  • Support the growth and development of team members by identifying training opportunities and coordinating relevant programs.
  • Collaborate with managers to help build Personal Development Plans (PDPs) that align with both individual goals and agency objectives.
  • Monitor and evaluate the effectiveness of development initiatives, providing feedback and recommendations for improvement.


Cultural Champion

  • Foster a positive, inclusive, and collaborative work environment that reflects the agency’s values.
  • Act as the go-to person for maintaining and enhancing the agency’s culture, ensuring it remains vibrant as the business grows.
  • Continuously assess and improve cultural practices to ensure they align with the agency’s goals and the needs of its people.


Operations

  • Develop, implement, and manage operational workflows to ensure smooth and efficient day-to-day office activities.
  • Maintain and optimise office management systems, ensuring tools and workflows align with the agency’s evolving needs.
  • Collaborate with team leads to identify inefficiencies in operational processes and propose practical solutions.


Administrative Excellence

  • Manage diaries for meetings and key sessions, including Show and Tell or Q&A events.
  • Track and manage budgets, updating tools like Spendesk regularly.
  • Book meeting rooms and coordinate office deliveries as needed.


REPORTING INTO

Head of Operations


WHAT WE CAN OFFER YOU

  • Up to £35k depending on experience
  • Generous holiday scheme
  • Your Birthday off
  • Christmas and New Year office shut down
  • Regular socials
  • Access to a private medical scheme
  • Company pension scheme
  • Enhanced maternity and paternity leave schemes
  • Flexible and hybrid working
  • Bucket list scheme - an opportunity to experience a life dream
  • Free inhouse mortgage advice


EQUAL OPPORTUNITIES

At Rise At Seven we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from all suitably qualified candidates regardless of their race, religious beliefs, age, sex, sexual orientation or disability.

  • Business Support Officer

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 344194**Salary**: - £28,000 - £33,600- National: £28,000-£29,400; London: £32,000-£33,600**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - HO - STARS - Borders Analysis**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time, Part-time**Number...

  • Ddat - Project Support Officer

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 305408**Salary**: - £32,000 - £39,600- National: £32,000 min - £35,200 max, London: £36,000 min - £39,600 max**Job grade**: - Higher Executive Officer**Contract type**: - Permanent**Business area**: - HO - Digital Data and Technology**Type of role**: - Information Technology - Project Delivery**Working...

  • Finance Transactions

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 324944**Salary**: - £28,000 - £33,600- National: £28,000 min - £29,400 max, London: £32,000 min - £33,600 max**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - HO - Capabilities and Resources Group**Type of role**: - Finance**Working pattern**: - Flexible working,...

  • Finance - Transactions Assistant Officer

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 325972**Salary**: - £24,800**Job grade**: - Administrative Officer**Contract type**: - Permanent**Business area**: - HO - Capabilities and Resources Group**Type of role**: - Finance**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 4Contents Location About the...

  • Ddat - Campaign Support Officer - Optimus Programme

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 323294**Salary**: - £28,000 - £33,600- National: £28,000 min, £29,400 - London: £32,000 - £33,600**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - HO - Digital Data and Technology**Type of role**: - Administration / Corporate Support - Business Management and...

  • Post Office Counter Clerk

    6 months ago

    Sheffield, United Kingdom Eckington post office Full time

    16 Hours A Week As a valued member of our Post Office team, you will receive full counter training, plus ongoing training, and support. Key responsibilities: - Providing excellent customer service. - Complete and undertake regular compliance checks. - Follow all policies, procedures, and cash management. - Keep all area's clean, tidy and adhere to all...

  • Office Manager

    1 week ago

    Sheffield, United Kingdom Halfway Surfacing & Civil Engineering Ltd Full time

    Job Title: Office Manager (Part-Time)Hours: 16–25 hours per week (hours to be agreed)Location: Sheffield, UK (Office-based, 5 days a week)About UsEstablished in 1997, Halfway Surfacing is a leading family-run Surfacing & Civil Engineering organisation operating across the UK. As we continue to grow, we are seeking a part-time Office Manager to join...

  • Office Manager

    1 week ago

    Sheffield, United Kingdom Halfway Surfacing & Civil Engineering Ltd Full time

    Job Title: Office Manager (Part-Time)Hours: 16–25 hours per week (hours to be agreed)Location: Sheffield, UK (Office-based, 5 days a week)About UsEstablished in 1997, Halfway Surfacing is a leading family-run Surfacing & Civil Engineering organisation operating across the UK. As we continue to grow, we are seeking a part-time Office Manager to join...

  • Ddat, Assurance Lead

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 327664**Salary**: - £57,000 - £67,100- National: £57,000 min - £62,700 max. London: £61,000 min - £67,100 max.**Job grade**: - Grade 7**Contract type**: - Permanent**Business area**: - HO - Digital Data and Technology**Type of role**: - Audit - Digital - Governance - Quality - Risk Management**Working...

  • Office Manager

    2 weeks ago

    Sheffield, United Kingdom Rise at Seven | Search-First Creative Agency Full time

    We’re seeking a proactive Office Manager to take the lead on running our agencies day to day. You’ll be the glue that holds our daily business operations together, ensuring the smooth running of the offices while fostering a positive, inclusive environment for our team. This is an exciting opportunity to manage everything from team onboarding and...

  • Office Manager

    2 weeks ago

    Sheffield, United Kingdom Rise at Seven | Search-First Creative Agency Full time

    We’re seeking a proactive Office Manager to take the lead on running our agencies day to day. You’ll be the glue that holds our daily business operations together, ensuring the smooth running of the offices while fostering a positive, inclusive environment for our team. This is an exciting opportunity to manage everything from team onboarding and...

  • Office Manager

    1 week ago

    Sheffield, United Kingdom Rise at Seven | Search-First Creative Agency Full time

    We’re seeking a proactive Office Manager to take the lead on running our agencies day to day. You’ll be the glue that holds our daily business operations together, ensuring the smooth running of the offices while fostering a positive, inclusive environment for our team. This is an exciting opportunity to manage everything from team onboarding and...

  • Office Manager

    1 week ago

    Sheffield, United Kingdom Rise at Seven | Search-First Creative Agency Full time

    We’re seeking a proactive Office Manager to take the lead on running our agencies day to day. You’ll be the glue that holds our daily business operations together, ensuring the smooth running of the offices while fostering a positive, inclusive environment for our team. This is an exciting opportunity to manage everything from team onboarding and...

  • Office Manager

    3 days ago

    Sheffield, United Kingdom Rise at Seven | Search-First Creative Agency Full time

    We’re seeking a proactive Office Manager to take the lead on running our agencies day to day. You’ll be the glue that holds our daily business operations together, ensuring the smooth running of the offices while fostering a positive, inclusive environment for our team. This is an exciting opportunity to manage everything from team onboarding and...

  • Ddat - Community Lead - Delivery

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 336603**Salary**: - £41,600 - £48,792- National: £41,600 min, £44,512 max London: £45,600 min, £48,792 max**Job grade**: - Senior Executive Officer**Contract type**: - Permanent**Business area**: - HO - Digital Data and Technology**Type of role**: - Digital**Working pattern**: - Full-time, Job share,...

  • Finance Transactions Team Leader

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 341795**Salary**: - £28,000 - £29,400**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - HO - Capabilities and Resources Group**Type of role**: - Finance**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you...

  • Capabilities & Resources Group - Finance

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 323632**Salary**: - £41,600 - £48,792- National: £41,600 min, £44,512 max London: £45,600 min, £48,792 max**Job grade**: - Senior Executive Officer**Contract type**: - Permanent**Business area**: - HO - Capabilities and Resources Group**Type of role**: - Finance**Working pattern**: - Full-time, Part-time,...

  • Finance Directorate SEO

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Finance Directorate** **SEO: £41,600 - £48,792** **National: £41,600-£44,512; London £45,600-£48,792** **Permanent** - **Are you a finance professional looking for your next challenge? Do you have great communication skills? Are you looking to work for an organisation that helps to improve people’s lives? Then look no further, as the Home Office...

  • Temporary Receptionists/Customer Service

    1 week ago

    Sheffield, United Kingdom Office Angels Full time

    Are you a vibrant and customer-focused individual who thrives in a fast-paced environment? Are you looking for a temporary opportunity to showcase your exceptional customer service and reception skills? We are currently seeking Temporary Receptionists/ Customer Service professionals to join our client's team in the automotive industry over the Christmas...

  • Ddat - Migration & Borders Tech Portfolio - SEO

    6 months ago

    Sheffield, United Kingdom Home Office Full time

    **Details**: **Reference number**: - 323195**Salary**: - £41,600 - £44,512**Job grade**: - Senior Executive Officer**Contract type**: - Permanent**Business area**: - HO - Digital Data and Technology**Type of role**: - Digital**Working pattern**: - Full-time, Job share, Part-time**Number of jobs available**: - 1Contents Location About the...