Office Support Services Executive

4 weeks ago

PortsladebySea, United Kingdom The Shore Group Full time
Job Description

The Shore Group are hiring for the position of Office Support Services . The Office and fleet support role is a hybrid role, overseeing the comprehensive high-level day to day facilities management of the Shore Group offices and management of the company fleet. In addition, there will be some oversight of IT requirements and support. The role requires management of service contract providers, system providers , office furniture requirements , fleet admin and experience in IT support will be an advantage .


You should have very good accuracy and organisational skills , the ability to manage processes in a confidential manner and you need to have a full UK driving licence.


** Please note applicants MUST have a full UK driving license if applying**


DUTIES AND KEY RESPONSIBILTIES:


Office & IT Support


  • Maintaining all documentation and oversight of fixed office products to ensure maintained in accordance with required standards.
  • Office layout planning with teams, and management including computers, furniture, fittings, including management of office sets ups and moves when required
  • Office management, to include soft FM services and service agreements including security and alarm systems.
  • Manage DSE assessment process & equipment requirements where needed.
  • Manage office supplies and catering arrangements for all offices including managing supplier contracts and cost management.
  • Complete minor handyman work when needed i.e. small works.
  • Procure quotes and project manage any improvement works made to offices.
  • Ensure all furniture is kept in reasonable condition.
  • Assist with company credit card management.
  • Management of the print fleet including renewals and supplier management, as well as ordering any ad-hoc machines when required.
  • Maintain an asset list of devices across the group.
  • Reviewing relevant invoices to ensure within budget & carry our supplier checks.
  • Ensure continuous inventory to meet the needs of the business across group.
  • Required systems assistance including Trainline and other 3rd party systems.
  • New hire onboarding and leavers offboarding system access.
  • Administration of Office 365 for Ad-hoc requests.


Fleet Management


  • Maintain fleet budget and ensuring best value is maintained with a focus on cost efficiencies.
  • Ensuring the fleet is operating in accordance with legislation and regulations.
  • Manage supplier relations & service providers.
  • Manage interface with insurance providers, ensuring claims are managed effectively and losses minimised.
  • Manage vehicle maintenance and service schedules, minimising downtimes. (Driver’s licence needed).
  • Where necessary collect vehicles from drivers houses and take to service providers.
  • Keeping accurate records of vehicle contracts including but not limited to contracted mileage, funder & PD11.
  • Assist finance department with vehicle info to accurately assign BIK tax to staff.
  • Management of company fuel cards.
  • ESG reporting adhered to as per guidelines.
  • Onboarding drivers and cars to the insurance.

  • Office Support Services Executive

    1 month ago

    Portslade by Sea, United Kingdom The Shore Group Full time

    The Shore Group are hiring for the position of Office Support Services .The Office and fleet support role is a hybrid role, overseeing the comprehensive high-level day to day facilities management of the Shore Group offices and management of the company fleet.In addition, there will be some oversight of IT requirements and support.The role requires...

  • Office Support Services Executive

    1 month ago

    Portslade-By-Sea, United Kingdom The Shore Group Full time

    The Shore Group are hiring for the position of Office Support Services . The Office and fleet support role is a hybrid role, overseeing the comprehensive high-level day to day facilities management of the Shore Group offices and management of the company fleet. In addition, there will be some oversight of IT requirements and support. The role requires...

  • Office Support Services Executive

    1 month ago

    Portslade-By-Sea, United Kingdom The Shore Group Full time

    The Shore Group are hiring for the position of Office Support Services . The Office and fleet support role is a hybrid role, overseeing the comprehensive high-level day to day facilities management of the Shore Group offices and management of the company fleet. In addition, there will be some oversight of IT requirements and support. The role requires...

  • Office Support Services Executive

    1 month ago

    Portslade-By-Sea, UK, UK, United Kingdom The Shore Group Full time

    The Shore Group are hiring for the position of Office Support Services . The Office and fleet support role is a hybrid role, overseeing the comprehensive high-level day to day facilities management of the Shore Group offices and management of the company fleet. In addition, there will be some oversight of IT requirements and support. The role requires...

  • Office Support Services Executive

    1 month ago

    Portslade, United Kingdom The Shore Group Full time

    The Shore Group are hiring for the position of Office Support Services . The Office and fleet support role is a hybrid role, overseeing the comprehensive high-level day to day facilities management of the Shore Group offices and management of the company fleet. In addition, there will be some oversight of IT requirements and support. The role requires...

  • Customer Service Executive

    7 months ago

    Shoreham by Sea, United Kingdom First Recruitment Services Full time

    **Position**:Customer Service Executive - **Salary**: £25,000 - **Location**: Shoreham By Sea - **Hours**:9am to 5.30pm Monday to Friday - Free parking, great benefits and excellent working environment We are recruiting for a Customer Service Executive to join a large employer with modern offices and a fun atmosphere in the Shoreham area. Experience...

  • Customer Service Executive

    1 week ago

    Shoreham-by-Sea, United Kingdom First Recruitment Services Limited Full time

    **Position**:Customer Service Executive - **Salary**: £22,000 - £25,000 - **Location**: Shoreham By Sea - **Hours**:9am to 5.30pm Monday to Friday - Free parking, great benefits and excellent working environment We are recruiting for a Customer Service Advisor to join a large employer with modern offices and a fun atmosphere in the Shoreham area....

  • Office Support Services Executive

    1 month ago

    Portslade, West Sussex, United Kingdom The Shore Group Full time

    The Shore Group are hiring for the position of Office Support Services . The Office and fleet support role is a hybrid role, overseeing the comprehensive high-level day to day facilities management of the Shore Group offices and management of the company fleet. In addition, there will be some oversight of IT requirements and support. The role requires...

  • Executive Assistant

    7 days ago

    Portslade, United Kingdom Lyonsbennett Full time

    This is a great opportunity to join a successful and award-winning creative communications agency, specialising in annual reports, as an Executive Assistant. In this role, you will provide diary, administrative and confidential support to the executive team, booking internal and external meetings whilst supporting daily invoicing and ongoing financial...

  • Business Support Officer

    2 weeks ago

    Portslade, United Kingdom Brighton & Hove City Council Full time

    Job Introduction This post is for a Business Support Officer based in our new offices at Portslade Hub. Initially the post holder will start within the Safeguarding and Review Service team for a minimum of 6 months. There may be an opportunity to remain within the team or the post holder will move to support a different function within Children’s Services...

  • Channel Account Executive

    7 days ago

    Shoreham-by-Sea, United Kingdom First Recruitment Services Limited Full time

    **Position**:Channel Account Executive - **Salary**:£25,000 - **Location**: Shoreham-by-Sea - **Hours**:Monday to Friday 9am to 5:30pm - Benefits: Uncapped OTE, free parking, subsidised meals and hybrid working after probation period plus many other benefits and a great atmosphere We are recruiting for an experienced sales or account manager to join this...

  • Retail Security Officer

    1 week ago

    Shoreham-by-Sea, United Kingdom BARDWOOD SUPPORT SERVICES LIMITED Full time

    As a retail security officer, you will be working in a well-known retail store, providing safety and security to both staff and visitors alike, as well as acting as a visual deterrent to help prevent/minimise stock loss. This store contains stocks such asfood, alcohol, meat, and clothing, all of which you will be responsible for supervising and ensuring no...

  • Office Services Supervisor

    3 weeks ago

    Portslade, East Sussex, United Kingdom The Shore Group Full time

    About The RoleWe are looking for a highly skilled Office Services Supervisor to join our team at The Shore Group. In this role, you will be responsible for managing our office facilities, including fleet management, IT support, and other related tasks. You will also be expected to provide administrative assistance to our team, including managing office...

  • Customer Service Executive

    1 week ago

    Shoreham-by-Sea, United Kingdom Clearline Recruitmentment Ltd Full time

    **Job Title**: Customer Service Executive **Location**:Shoreham-by-Sea, West Sussex **Salary**:£20,000 - £25,000 per annum, depending on experience **Full Time** Our client, based in new offices in Shoreham-by-Sea, West Sussex, is a leading provider of business telecoms services. They are looking for a Customer Service Executive to provide exceptional...

  • Motorcycle Sales Executive

    7 days ago

    Portslade, United Kingdom First Recruitment Services Limited Full time

    We are recruiting for a Motorcycle Sales Executive for a busy, well established and growing business in the Portslade area. With previous experience in selling either motorbikes or cars you will: - Sell bikes to retail customers and upsell accessories - Liaise with purchasers regarding sourcing bikes & part exchanges - Carry out administration for sold &...

  • Service Coordinator

    3 days ago

    Shoreham-by-Sea, United Kingdom Office Angels Full time

    JOB TITLE: Service Coordinator / Administrator - Immediate Start LOCATION: Shoreham-by-Sea HOURS: 08:30 - 5:30pm Monday to Friday in Office DURATION: Temporary - Ongoing PAY RATE: £11.79 per hour + holiday accrual + benefits About your new role: - Dealing with customer communication, both internal and external. - Managing all service tasks and...

  • Customer Engagement Executive

    1 week ago

    Shoreham-by-Sea, United Kingdom First Recruitment Services Limited Full time

    **Position**:Customer Engagement Executive - **Salary**: £25,000 plus commission - **Location**: Shoreham-by-sea - **Hours**:Monday to Friday 9am to 5:30pm - Benefits: Uncapped OTE, free parking, subsidised meals and hybrid working after probation period plus many other benefits and a great atmosphere We are recruiting for an experienced sales, account...

  • Retail Security Officer

    6 days ago

    Shoreham-by-Sea, United Kingdom BARDWOOD SUPPORT SERVICES LIMITED Full time

    As a retail security officer, you will be working in a well-known retail store, providing safety and security to both staff and visitors alike, as well as acting as a visual deterrent to help prevent/minimise stock loss. You will be representing BardWoodand our client, providing a service to the highest standards in a fast paced, prestigious store. The...

  • Customer Service Executive New

    7 days ago

    Shoreham by Sea, United Kingdom Clearline Recruitment Full time

    **Job Title**: Customer Service Executive *** **Location**:Shoreham-by-Sea, West Sussex *** **Salary**:£25,000 per annum *** **Full Time** Our client, based in new offices in Shoreham-by-Sea, West Sussex, is a leading provider of business telecoms services. They are looking for a Customer Service Executive to provide exceptional service to their...

  • New Business Sales Executive

    2 weeks ago

    Shoreham-by-Sea, United Kingdom First Recruitment Services Limited Full time

    **Position**:New Business Sales Executive - **Salary**: £22,000 - £25,000 - **Location**: Shoreham-By-Sea - **Hours**:Monday to Friday 9am - 5.30pm - Excellent commission, company benefits and career development The company has an excellent sales training program, fantastic benefits and a modern office with a great atmosphere as well as ongoing career...