Executive Assistant

3 weeks ago


Bury, United Kingdom GUENTHER BAKERIES UK LIMITED Full time
Job Description

RESPONSIBLE FOR: Providing administrative support to the Senior Management team.


General Duties:

  • Organise management meetings, sending invitations, booking meeting rooms, organising catering, preparing agendas, taking and circulation of minutes.


  • Producing letters, documents, minute taking, posters as required to support site management.


  • Organise travel arrangements bookings, ESTAs, visas, hotels, flights, taxi’s, car hire, trains & other transport requirements for site management as required.


  • In Coventry be the onsite receptionist to meet and greet visitors.


  • Produce reports, bulletins and notices as required e.g. daily, weekly, monthly, quarterly


  • Audit preparation – assist collating and preparing relevant documentation


  • Post Management - Collecting, opening, date stamping and distribution of inbound post along with outbound post management.


  • Stationary - Ensure there are sufficient stationary supplies within budget, having an effective process to minimise both the ordering process within a weekly time frame ensuring supplies are both accurately & readily available. Implement a system that ensures compliance


  • Co-ordinate social events, within budget as required


  • Organise buffets and beverages when required and ensure sufficient supplies are always available.


  • To undertake any other duties as may reasonably be required appropriate to this role.


Confidentiality


  • To ensure the confidentiality of records and correspondence at all time

Main Job Requirements:


Education / Certifications /Related experience

  • NVQ Level 3 or equivalent qualification in office administration or 3 years relevant experience.

Experience of working for a Leadership team

Exceptional PC skills

creating spreadsheets, data collating, editing documents, preparing PowerPoint presentations


Knowledge skills & Abilities

Logical thinking

Exceptional attention to detail

Highly organised and able to prioritise and plan

Able to manage several key issues concurrently

Work within a small team or alone when required.

Ability to communicate at all levels – written, verbal, facilitator, presentation.


Behavioural Competencies:

High levels of personal integrity

Enthusiastic and energetic approach to workload

Proactive and confident – able to adapt to new requirements

Takes responsibility for own development

Results focused and driven


Staff Management / Supervisory responsibilities

  • No of Direct Reports – 0
  • No of indirect reports -0


Working Conditions and Physical Effort:

  • Work may involve some exposure to unusual elements, such as walking on gantry style walkway to enter the Bakery, noise, heat in the bakery, printer and copier cartridge exposure.
  • Work environment involves partial office share with no natural light.
  • Light physical effort is required such as walking through the Bakery to access the Martin Brower building for daily post collection, climbing and descending multiple stairwells and utilising fine dexterity.
  • Personal protective equipment, as defined by Guenther Bakeries, will be provided.


Expectations:

  • Will demonstrate, promote and exemplify the Company’s core values in People, Quality and Growth.
  • The ability to see, hear and communicate with employees and visitors with professional etiquette.



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